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File #: 1648-2021    Version: 1
Type: Ordinance Status: Passed
File created: 6/16/2021 In control: Public Utilities Committee
On agenda: 7/19/2021 Final action: 7/22/2021
Title: To authorize the Director of Public Utilities to renew, increase, and extend an existing contract with Synagro Central, LLC to provide Liquid Land Application of Biosolids with Regional Storage Services for the Division of Sewerage and Drainage, and to authorize the expenditure of $800,000.00 from the Sewer Operating Sanitary Fund. ($800,000.00)
Attachments: 1. ORD 1648-2021 Financial Coding - Liquid Land App - Renewal #9, 2. ORD 1648-2021 Liquid Land App - Renewal #9 - Addt'l Info

Explanation

 

This legislation authorizes the Director of Public Utilities to renew, increase, and extend an existing contract for Liquid Land Application of Biosolids with Regional Storage Services with Synagro Central, LLC in the amount of $800,000.00.  This contract provides for the Department of Public Utilities, Division of Sewerage and Drainage the service of applying sewage sludge for agricultural purposes.  The work generally shall include: the agronomic land application of up to 10% Total Solids (TS) liquid biosolids, tank pumping and cleaning services, and the transport of 25% TS dewatered biosolids cake.  The Contractor is responsible for professional management of the Liquid Land Application of Biosolids with Regional Storage program, which generally includes preparing site authorization requests, samples, daily activity reports, weekly progress reports, invoices and submitting this information to the City’s Project Manager.  The contract is utilized by the Southerly Wastewater Treatment Plant, Jackson Pike Wastewater Treatment Plant, and the Compost Facility.

 

The Department of Public Utilities solicited Requests for Proposals (RFP) in accordance with the relevant provisions of Chapter 329 of City Code (Solicitation SA003857) relating to professional service contracts.  Two hundred forty-seven (247) vendors (220 MAJ, 3 MBR, 13 M1A, 10 F1, 1 AS1) were solicited and two proposals (2 MAJ) were received and opened on April 15, 2011.  Discussions and negotiations with the selected firm resulted in the award of the contract to Synagro Central, LLC.  The original contract was in effect for one (1) year to and including August 4, 2016.  The contract language allows for the Department of Public Utilities to extend the contract for nine (9) additional years, on a year-to-year basis upon mutual agreement, availability of budgeted funds and approval of Columbus City Council.  This will be the 9th renewal of the contract.  This legislation seeks to add funding to the contract and extend the contract term to and including August 4, 2022.  If unforeseen issues or difficulties are encountered that would require additional funding, a modification would be required.

 

This Ordinance is being submitted in accordance with the relevant provisions of Chapter 329 of City Code pertaining to contract renewals.

 

SUPPLIER:  Synagro Central LLC, FID #76-0612568, Vendor #010213, Expires July 23, 2021, MAJ

Synagro Central LLC does not hold MBE/FBE status.

 

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

 

1.                       Amount of additional funds:  Total amount of additional funds needed for this contract renewal No. 9 is $800,000.00.  Total contract amount including this modification is $5,401,108.00.

 

2.                     Reasons additional funds were not foreseen:  The need for additional funds was known at the time of the initial contract.  This renewal and increase is to provide the additional funding necessary for the payment of services to be provided through August 4, 2022.

 

3.                     Reason other procurement processes were not used:  Work under this renewal is a continuation of services included in the scope of the original bid contract.  No lower pricing/more attractive terms and conditions are anticipated at this time.

 

4.                     How cost was determined:  The cost, terms and conditions are in accordance with the original agreement.

 

FISCAL IMPACT:  $800,000.00 is budgeted and needed for this contract renewal for the Division of Sewerage and Drainage.

 

$636,373.17 was spent in 2020.

$850,297.87 was spent in 2019.

 

 

Title

 

To authorize the Director of Public Utilities to renew, increase, and extend an existing contract with Synagro Central, LLC to provide Liquid Land Application of Biosolids with Regional Storage Services for the Division of Sewerage and Drainage, and to authorize the expenditure of $800,000.00 from the Sewer Operating Sanitary Fund.  ($800,000.00)

 

 

Body

 

WHEREAS, the Department of Public Utilities has a contract with Synagro Central, LLC for the purpose of providing Liquid Land Application of Biosolids with Regional Storage Services for the Division of Sewerage and Drainage; and 

 

WHEREAS, the Department of Public Utilities solicited Requests for Proposals (RFP) in accordance with the relevant provisions of Chapter 329 of the City Code (Solicitation SA003857) relating to professional service contracts.  Discussions and negotiations with the selected firm resulted in the award of the contract to Synagro Central, LLC; and

 

WHEREAS, this contract provides the Department of Public Utilities, Division of Sewerage and Drainage the service of applying sewage sludge for agricultural purposes.  The contract is utilized by the Southerly Wastewater Treatment Plant, Jackson Pike Wastewater Treatment Plant, and the Compost Facility; and

 

WHEREAS, the term of this contract was for the period of one (1) year from the date of execution by the City of Columbus.  The contract specifications allow for nine (9) one (1) year extensions on a year to year basis with funds being reviewed and approved for each subsequent year of the ten (10) year contract.  This contract shall not automatically renew.  The parties agree that the City’s obligation for subsequent years is subject to and conditioned upon the approval of City Council, and appropriation and certification of funds by the City Auditor; and

 

WHEREAS, the Department of Public Utilities wishes to renew, increase and extend EL017367 with Synagro Central, LLC for Liquid Land Application of Biosolids with Regional Storage Services to provide funding necessary for 2021 for the Division of Sewerage and Drainage and to extend the term of the contract to and including August 4, 2022; and

 

WHEREAS, the vendor has agreed to renew, increase and extend EL017367 at current prices and conditions, and it is in the best interest of the City of Columbus to exercise this option; and

 

WHEREAS, this Ordinance is being submitted in accordance with the relevant provisions of Chapter 329 of City Code pertaining to contract renewals; and

 

WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Sewerage and Drainage to authorize the Director of Public Utilities to renew, increase and extend contract No. EL017367 with Synagro Central, LLC for Liquid Land Application of Biosolids with Regional Storage Services for the Department of Public Utilities, for the preservation of the public health, peace, property and safety; now, therefore

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1.  That the Director of Public Utilities be and is hereby authorized to renew, increase, and extend contract No. EL017367 with Synagro Central, LLC, 435 Williams Court, Suite 100, Baltimore, MD 21220, for Liquid Land Application of Biosolids with Regional Storage Services for the Department of Public Utilities, in accordance with the terms and conditions as shown in the agreement on file in the office of the Division of Sewerage and Drainage.  Total amount of renewal No. 9 is ADD $800,000.00.  Total contract amount including this renewal is $5,401,108.00.

 

SECTION 2.  That this renewal is in accordance with the relevant provisions of Chapter 329 of City Code relating to contract renewals.

 

SECTION 3.  That the expenditure of $800,000.00 or so much thereof as may be needed, is hereby authorized in Fund 6100 Sewer Operating Sanitary Fund in object class 03 Services per the accounting codes in the attachment to this ordinance.

 

SECTION 4.  That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 5.  That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.

 

SECTION 6.  That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.