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File #: 1659-2021    Version: 1
Type: Ordinance Status: Passed
File created: 6/16/2021 In control: Public Service & Transportation Committee
On agenda: 7/12/2021 Final action: 7/15/2021
Title: To approve a procurement of more than $100,000.00 on a Universal Term Contract previously established by the City for the purchase of dump trucks; to authorize the Director of Finance and Management to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for the purchase of two single axle dump trucks from Fyda Freightliner Columbus, Inc.; to authorize the expenditure of up to $195,885.83 from the Municipal Motor Vehicle Tax Fund; and declare an emergency. ($195,885.83)
Attachments: 1. ORD 1659-2021 - Financials, 2. (2) Single Axle Dump Trucks - Approval Needed
Explanation
1. BACKGROUND
This ordinance authorizes the Director of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the Universal Term Contract for the purchase of two single axle dump trucks for the Department of Public Service, Division of Infrastructure Management.

The Department of Public Service, Division of Infrastructure, is responsible for plowing snow and spreading salt during the winter season as well as for hauling materials and equipment for various job duties. The Division has a need for two single axle dump trucks. The Division of Infrastructure Management will be exchanging two brass tags named at the time of the delivery of the equipment, both of which have reached the end of their useful life, for the purchase of two single axle dump trucks. The City has a multiple year Universal Term Contract for this equipment with Fyda Freightliner Columbus, Inc.

The following Purchase Agreement association requires approval by City Council in order to expend more than $100,000.00 on a Universal Term Contract, per City Code 329.19(g):

Fyda Freightliner Columbus, Inc., PA004938, Dump Truck, expires 12/31/2023.

Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Fyda Freightliner Columbus, Inc.

2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Fyda Freightliner Columbus, Inc. is CC004301 and expires 7/17/2022.

3. FISCAL IMPACT
Funds are budgeted, available, and appropriated for this expenditure within the Municipal Motor Vehicle Tax Fund.

4. EMERGENCY DESIGNATION
The department requests emergency designation for this legislation to prevent a shortage of dump trucks used for plowing snow and spreading salt, as well hauling materials and equipment.

Title
To approve a procurement of more than $100,000.00 on a Universal Term Contract previously established by the City for the purchase of dump ...

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