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File #: 1661-2021    Version: 1
Type: Ordinance Status: Passed
File created: 6/16/2021 In control: Technology Committee
On agenda: 7/12/2021 Final action: 7/15/2021
Title: To authorize the Director of the Finance and Management Department, on behalf of the Department of Technology, to establish a purchase order with Granicus, Inc. from a State Term Contract for hosting, support and maintenance of Communication Cloud, the City’s non-emergency subscription-based communication tool; and to authorize the expenditure of $87,516.45 from the Department of Technology, Information Services Division, Information Services Operating Fund, and to declare an emergency. ($87,516.45)
Attachments: 1. MCSA0031 SA 2 AM 2 Fully Executed, 2. MCSA0031_Renewal_to_063023, 3. Quote_OH_Columbus_Q-138972_2021APR27, 4. 1661-2021EXP
Explanation
This ordinance authorizes the Director of Finance and Management, on behalf of the Department of Technology, to establish a purchase order with Granicus, Inc. utilizing a State of Ohio Master Cloud Service Agreement - MCSA0031, with the current expiration date of June 30, 2023, authorized for the City's use by Ordinance No. 582-87, for hosting, support and maintenance of Communication Cloud, the City’s high-volume, non-emergency communication tool. The coverage term period is August 2, 2021 to August 1, 2022, at a cost of $87,516.45.

Communication Cloud is the enterprise non-emergency communications tool for the City of Columbus. Columbus City Council began using the system in 2014. In 2017, the service was expanded for use by all City departments and elected offices. Since that time, subscriptions to over 200 City-offered topics, provided free of charge to the public, have grown to over 190,000.

CONTRACT COMPLIANCE:
Vendor Name: Granicus, Inc. DAX #: 007882
CC# 91-2010420 Expiration Date: 06/2/2023

FISCAL IMPACT:
Funds totaling $87,516.45 are available and budgeted for this purpose within the Department of Technology, Information Services Division, Information Services Operating Fund.

EMERGENCY DESIGNATION
An emergency designation is being requested to ensure that the new contract is in place by the time the current contract expires, thus ensuring that services can continue uninterrupted.

Title
To authorize the Director of the Finance and Management Department, on behalf of the Department of Technology, to establish a purchase order with Granicus, Inc. from a State Term Contract for hosting, support and maintenance of Communication Cloud, the City’s non-emergency subscription-based communication tool; and to authorize the expenditure of $87,516.45 from the Department of Technology, Information Services Division, Information Services Operating Fund, and to declare an emergency. ($87,516.45)

Body
WHEREAS, this service provides hosti...

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