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File #: 1661-2021    Version: 1
Type: Ordinance Status: Passed
File created: 6/16/2021 In control: Technology Committee
On agenda: 7/12/2021 Final action: 7/15/2021
Title: To authorize the Director of the Finance and Management Department, on behalf of the Department of Technology, to establish a purchase order with Granicus, Inc. from a State Term Contract for hosting, support and maintenance of Communication Cloud, the City’s non-emergency subscription-based communication tool; and to authorize the expenditure of $87,516.45 from the Department of Technology, Information Services Division, Information Services Operating Fund, and to declare an emergency. ($87,516.45)
Attachments: 1. MCSA0031 SA 2 AM 2 Fully Executed, 2. MCSA0031_Renewal_to_063023, 3. Quote_OH_Columbus_Q-138972_2021APR27, 4. 1661-2021EXP

Explanation

This ordinance authorizes the Director of Finance and Management, on behalf of the Department of Technology, to establish a purchase order with Granicus, Inc. utilizing a State of Ohio Master Cloud Service Agreement - MCSA0031, with the current expiration date of June 30, 2023, authorized for the City's use by Ordinance No. 582-87, for hosting, support and maintenance of Communication Cloud, the City’s high-volume, non-emergency communication tool. The coverage term period is August 2, 2021 to August 1, 2022, at a cost of $87,516.45.

 

Communication Cloud is the enterprise non-emergency communications tool for the City of Columbus. Columbus City Council began using the system in 2014. In 2017, the service was expanded for use by all City departments and elected offices. Since that time, subscriptions to over 200 City-offered topics, provided free of charge to the public, have grown to over 190,000.

 

CONTRACT COMPLIANCE: 

Vendor Name:  Granicus, Inc.                                          DAX #:   007882

CC# 91-2010420                                                               Expiration Date:   06/2/2023

 

FISCAL IMPACT:

Funds totaling $87,516.45 are available and budgeted for this purpose within the Department of Technology, Information Services Division, Information Services Operating Fund.

 

EMERGENCY DESIGNATION

An emergency designation is being requested to ensure that the new contract is in place by the time the current contract expires, thus ensuring that services can continue uninterrupted.

 

Title

To authorize the Director of the Finance and Management Department, on behalf of the Department of Technology, to establish a purchase order with Granicus, Inc. from a State Term Contract for hosting, support and maintenance of Communication Cloud, the City’s non-emergency subscription-based communication tool; and to authorize the expenditure of $87,516.45 from the Department of Technology, Information Services Division, Information Services Operating Fund, and to declare an emergency. ($87,516.45)

 

Body

WHEREAS, this service provides hosting, support and maintenance of Communication Cloud, the City’s high-volume, non-emergency communication tool for use by all City departments/divisions; and

 

WHEREAS, important City information is provided free of charge to the public through this service; and

 

WHEREAS, it is necessary to authorize the Director of Finance and Management, on behalf of the Department of Technology, to establish a purchase order with Granicus, Inc. utilizing State of Ohio Master Cloud Service Agreement - MCSA0031, with the current expiration date of June 30, 2023; and

 

WHEREAS, the use of this Ohio Department of Administrative Services Cooperative Contract is authorized by Ordinance 582-87; and

 

WHEREAS, the term period of this agreement is August 2, 2021 to August 1, 2022, at a cost of $87,516.45; and

 

WHEREAS, an emergency exists in the Department of Technology in that it is immediately necessary to authorize the Director of Finance and Management, on behalf of the Department of Technology, to establish a purchase order with Granicus, Inc. utilizing State of Ohio Master Cloud Service Agreement - MCSA0031 so Granicus, Inc. can continue to provide hosting, support and maintenance of Communication Cloud, the City’s high-volume, non-emergency communication tool without interruption, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1: That the Director of Finance and Management, on behalf of the Department of Technology, be and is hereby authorized to establish a purchase order with Granicus, Inc., utilizing State of Ohio Master Cloud Service Agreement - MCSA0031, with the current expiration date of June 30, 2023, for subscription based technology research services, for a term of one year, from August 2, 2021 to August 1, 2022 at a cost of $87,516.45.

 

SECTION 2: That the expenditure of $87,516.45, or so much thereof as may be necessary, is hereby authorized to be expended from (see 1661-2021EXP):

 

Dept.: 47 | Div.: 4702 | Object Class: 03 | Main Account: 63916 | Fund: 5100 | Sub-fund: 510001 | Program Code: IT005 | Section 3: N/A | Section 4: N/A | Section 5: N/A | Amount: $87,516.45 |

 

SECTION 3: That the City Auditor is authorized to make any changes to revise the funding source for all contracts or contract modifications associated with this ordinance.

 

SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.