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File #: 1671-2021    Version: 1
Type: Ordinance Status: Passed
File created: 6/17/2021 In control: Public Service & Transportation Committee
On agenda: 7/12/2021 Final action: 7/15/2021
Title: To authorize the Director of Public Service to renew the facilities mechanical maintenance and repair services contract with DeBra-Kuempel, Inc. and to modify the contract to add funds to pay for the renewal; to authorize the expenditure of up to $323,000.00 from the General Fund, the Street Construction Maintenance and Repair Fund, the Private Construction Inspection Fund, and the Public Construction Inspection Fund for this renewal; and to declare an emergency. ($323,000.00)
Attachments: 1. ORD 1671-2021 - Financials
Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to renew a professional services contract with DeBra-Kuempel, Inc., for the facilities mechanical maintenance and repair services contract for year three of a possible four-year contract term. It also authorizes a contract modification for this contract so funds can be added to pay for the third year of services.

In 2019, the Department of Public Service solicited Requests for Proposals (Solicitation RFQ012476) for the facilities mechanical maintenance and repair services contract for the Department of Public Service divisions of Refuse Collection, Parking Services, Infrastructure Management, Design and Construction, and Traffic Management. The contract was to be used for maintenance and repair of the mechanical, electrical, plumbing, and HVAC needs of the divisions. Ordinance 1828-2019 authorized the Director of Public Service to enter into a professional services contract with DeBra-Kuempel, Inc., the bidder that submitted the proposal scored the highest by the evaluation committee. The initial term of this contract was for one year with the option of three one-year renewals.

In 2020, Public Service renewed the contract to continue this service for year two of the contract and add funds to pay for additional services in the amount of up to $284,000.00. Public Service needed to renew the contract in the amount of up to $150,000.00 to continue this service in year two due to unexpected repairs.

In 2021, Public Service currently needs to renew the contract in the amount of up to $323,000.00 to continue this service in year three of the contract.

The original contract amount: $215,000.00 (PO182963, ORD. 1828-2019)
The total of Modification No. 1: $284,000.00 ...

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