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File #: 1678-2021    Version: 1
Type: Ordinance Status: Passed
File created: 6/18/2021 In control: Public Service & Transportation Committee
On agenda: 7/12/2021 Final action: 7/15/2021
Title: To authorize the Director of Finance and Management to enter into contracts with Jack Doheny Companies, Inc for the purchase of street sweeping equipment; to authorize the expenditure of up to $1,302,146.50 from the Municipal Motor Vehicle Tax Fund to purchase the equipment; and to declare an emergency. ($1,302,146.50)
Attachments: 1. ORD 1678-2021 - Financials, 2. Need Approval - 3 Wheel Sweepers

Explanation

1.  BACKGROUND  

This ordinance authorizes the Director of Finance and Management to enter into contract and issue purchase orders as needed with Jack Doheny Companies for the purchase of five 3-wheel street sweepers.  This purchase will be made for the Department of Public Service, Division of Infrastructure Management. 

 

The Division of Infrastructure Management will use the equipment to clean streets throughout the City of Columbus as part of its Street Sweeping Program.  The City of Columbus, Fleet Management Division, approved the purchase of this equipment to replace equipment that has reached the end of its useful life. 

 

The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (Solicitation RFQ018751) through Vendor Services.  The City received one bid for the 3-wheel street sweepers on June 17, 2021, and they were tabulated as follows:

 

Company Name                                                               Bid Amount                                          City/State                                          Majority/MBE/FBE

Jack Doheny Companies, Inc.                     $1,302,146.50                                          Northville, MI                                          Majority

 

The award is to be made to Jack Doheny Companies, Inc. lowest responsive and responsible and best bidder for the 3-wheel street sweepers for their bid of $1,302,146.50.

 

Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Jack Doheny Companies, Inc.

 

2.  CONTRACT COMPLIANCE

The contract compliance number for Jack Doheny Companies is CC007536 and expires on 6/17/2023.                     

 

3.  FISCAL IMPACT

Funds are available and appropriated for this purchase within the Municipal Motor Vehicle Tax Fund.

 

4.  EMERGENCY DESIGNATION

The department requests emergency designation for this ordinance so this equipment can be put into service as quickly as possible to prevent interruption to, or disruption of, the City’s Street Sweeping Program.

 

Title

To authorize the Director of Finance and Management to enter into contracts with Jack Doheny Companies, Inc for the purchase of street sweeping equipment; to authorize the expenditure of up to $1,302,146.50 from the Municipal Motor Vehicle Tax Fund to purchase the equipment; and to declare an emergency.  ($1,302,146.50)

 

Body

WHEREAS, the Department of Public Service, Division of Infrastructure Management, needs to purchase five 3-wheel street sweepers to clean the streets throughout the City of Columbus; and 

 

WHEREAS, this purchase has been approved by the City’s Fleet Management Division; and 

 

WHEREAS, the Purchasing Office received formal bids on June 17, 2021, for five 3-wheel street sweepers for the Division of Infrastructure Management; and

 

WHEREAS, Jack Doheny Companies submitted a bid in the amount of $1,302,146.50 for five 3-wheel street sweepers; and

 

WHEREAS, it is necessary to issue purchase orders to Jack Doheny Companies, Inc. in accordance with the terms, conditions, and specifications of Solicitation Number RFQ018751 on file in the Purchasing Office; and

 

WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Finance and Management Director to enter into contracts with Jack Doheny Companies, Inc. so this equipment can be put into service as quickly as possible to prevent interruption to, or disruption of, the City’s Street Sweeping Program, thereby preserving the public health, peace, property, safety, and welfare; now, therefore

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1.  That the Director of Finance and Management be and is hereby authorized to establish  contracts with and issue purchase orders to Jack Doheny Companies, Inc. for the purchase of five 3-wheel street sweepers.

 

SECTION 2.  That the expenditure of $1,302,146.50, or so much thereof as may be needed, is hereby authorized in Fund 2266 (Municipal Motor Vehicle Tax Fund), Dept-Div 5911 (Infrastructure Management), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.

 

SECTION 3.  Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 4.  That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.

 

SECTION 5.  That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.