Explanation
This legislation authorizes the Director of the Department of Public Utilities to renew the Freeway Lighting & Roadway Utility Traffic Control Services contract with Paul Peterson Company, for the purpose of providing single lane closures on the median lanes in both directions on the freeway system to allow City employees to replace lighting equipment.
The Department of Public Utilities publicly opened one bid on May 16, 2018. Paul Peterson Company was deemed to be the lowest, best, most responsive and responsible bid.
The original contract was for a period of one (1) year with the option to renew for three (3) additional one (1) year periods, based upon mutual agreement, availability of funding and approval by Columbus City Council. If unforeseen issues or difficulties are encountered that would require additional funding, a modification would be required.
This Ordinance is being submitted in accordance with the relevant provisions of Chapter 329 of City Code pertaining to contract renewals.
SUPPLIER: Paul Peterson Company, FID #31-4404549, D365 #006107, Expires May 12, 2023
Paul Peterson Company does not hold MBE/FBE status.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
1. Amount of additional funds: Total amount of additional funds needed for this contract renewal No. 3 is ADD $0.00. Total contract amount including this renewal is $240,000.00.
2. Reasons additional funds were not foreseen: The need for additional funds was known at the time of the initial contract. This renewal is to provide the additional time necessary for the payment of services to be provided through August 26, 2022.
3. Reason other procurement processes were not used: Work under this renewal is a continuation of services included in the scope of the original bid contract. No lower pricing/more attractive terms and conditions are anticipated at this time.
4. How was cost determined: The cost, terms and conditions are in accordance with the original agreement.
FISCAL IMPACT: Additional funding is budgeted, but will not be needed for this contract renewal for the Division of Power.
$16,950.00 was spent in 2020
$45,900.00 was spent in 2019.
Title
To authorize the Director of Public Utilities to renew a contract with the Paul Peterson Company to provide Freeway Lighting & Roadway Utility Traffic Control Services for the Division of Power. ($0.00)
Body
WHEREAS, the Division of Power maintains Freeway Lighting & Roadway Utility Traffic Control Services within the City of Columbus and requires traffic control services for lane closures on the freeway system while City employees replace lighting equipment, and
WHEREAS, the Division of Power entered into contract with Paul Peterson Company for the necessary traffic control services, and
WHEREAS, the original contract was for one (1) year to and including August 26, 2019. The contract language allows for the Department of Public Utilities to renew the contract for three (3) additional years based upon mutual agreement of the parties, availability of budgeted funds, and approval by City Council. If unforeseen issues or difficulties are encountered that would require additional funding, a modification would be requested. This proposed renewal #3 is for year 4 of the contract. The contract will be extended through August 26, 2022, and
WHEREAS, the vendor has agreed to renew and increase PO132810 at current prices and conditions, and
WHEREAS, this Ordinance is being submitted in accordance with the relevant provisions of Chapter 329 of City Code pertaining to contract renewals, and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Power, to authorize the Director of Public Utilities to renew and increase the Freeway Lighting & Roadway Utility Traffic Control Services with Paul Peterson Company; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and is hereby authorized to renew contract No. PO132810 with Paul Peterson Company, for Freeway Lighting & Roadway Utility Traffic Control Service for the Department of Public Utilities, in accordance with the terms and conditions as shown in the agreement on file in the office of the Division of Power. Total contract amount including this renewal is $240,000.00
SECTION 2. That this renewal is in accordance with the relevant provisions of Chapter 329 of City Code relating to contract renewals.
SECTION 3. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.