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File #: 1685-2021    Version: 1
Type: Ordinance Status: Passed
File created: 6/18/2021 In control: Education Committee
On agenda: 7/19/2021 Final action: 7/22/2021
Title: To authorize the Director of the Department of Education to enter into a contract with HMB - Learning Circle Software, LLC to provide ongoing technical support for the CeeHiVE data platform, a program necessary to achieve the Mayor’s goal that every 4-year-old in Columbus has access to a high-quality prekindergarten education; to waive the competitive bidding provisions of the Columbus City Codes; to authorize the expenditure of $177,188.00 from the General Fund. ($177,188.00)
Attachments: 1. 1685-2021.pdf, 2. Bid Waiver 1685-2021.pdf

Explanation

Mayor Ginther’s vision for Columbus, America’s Opportunity City, is that every 4-year-old in Columbus has access to a high-quality prekindergarten education.  To meet this goal, the City must engage organizations that are positioned to assist in this effort.

 

Therefore, the Department of Education requests permission to contract with HMB - Learning Circle Software, LLC to provide ongoing technical support for the CeeHiVE data platform.  CeeHiVE is a cloud-based web application that prekindergarten providers use to assimilate enrollment, assessment and attendance data and allows teachers to make real-time decisions on instruction. CeeHiVE can help improve program outcomes and increase effectiveness through its unique dashboard and reporting capabilities.

 

The Department also requests to waive competitive bidding as HMB was selected due to their prior experience and success in providing the same services since 2018.

 

FISCAL IMPACT: Funding for this contract ($177, 188.00) is available within the 2021 Department of Education General Fund budget.

 

Title

To authorize the Director of the Department of Education to enter into a contract with HMB - Learning Circle Software, LLC to provide ongoing technical support for the CeeHiVE data platform, a program necessary to achieve the Mayor’s goal that every 4-year-old in Columbus has access to a high-quality prekindergarten education; to waive the competitive bidding provisions of the Columbus City Codes; to authorize the expenditure of $177,188.00 from the General Fund. ($177,188.00)

 

Body

WHEREAS, Mayor Ginther’s vision for Columbus, America’s Opportunity City, is that every 4-year-old in Columbus has access to a high-quality prekindergarten education; and

 

WHEREAS, HMB - Learning Circle Software, LLC is uniquely able to assist the Department of Education accomplish the mayor’s goal; and

 

WHEREAS, HMB - Learning Circle Software, LLC, has provided this same service to the Department of Education since 2018; and

 

WHEREAS, HMB - Learning Circle Software, LLC provides ongoing technical support to prekindergarten providers for the CeeHiVE data platform; and

 

WHEREAS, CeeHiVE data can help improve early education program outcomes and increase effectiveness through its unique dashboard and reporting capabilities; and

 

WHEREAS, it is in the City's best interest to waive the competitive bidding provisions of City Code to allow this purchase since HMB has prior experience and success in providing the same services since 2018; and

 

WHEREAS, it has become necessary in the usual daily operation of the Department of Education to authorize the Director to enter into contract with HMB to provide ongoing support for the CeeHiVe date platform; NOW, THEREFORE

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1.                     That the Director of the Department of Education is authorized to enter into a contract with HMB - Learning Circle Software, LLC to provide ongoing technical support for the CeeHiVE data platform.

 

SECTION 2.                     That the expenditure of $177,188.00 or so much thereof as may be needed, is hereby authorized to be expended from the General Fund as follows:  (See attachment EXP)

 

Div.: 42-01 | Fund: 1000 | SubFund: 100010 | Obj. Class: 03 | Main Acct: 63050 | Program: ED001 | Amount: $177,188.00

 

SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 4. That this Council finds it is in the City's best interest to waive the competitive bidding provisions of City Code Chapter 329.

 

SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.

 

SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 7. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.