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File #: 1687-2021    Version: 1
Type: Ordinance Status: Passed
File created: 6/18/2021 In control: Public Service & Transportation Committee
On agenda: 7/12/2021 Final action: 7/15/2021
Title: To authorize the Director of Public Service to execute a contract modification with the City of New Albany relative to the provision of snow removal services during the 2020-2021 winter season; to authorize the expenditure of up to $4,989.56 from the Street Construction Maintenance and Repair Fund; and to declare an emergency. ($4,989.56)
Attachments: 1. Ordinance 1687-2021 Accounting Codes
Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to modify a service contract with the City of New Albany (New Albany) and the encumbrance and expenditure of additional funds in order to compensate New Albany for the provision of snow removal services during the 2020-2021 winter season.

The parties previously executed a service contract, effective September 8, 2020, for the maintenance, including snow removal and de-icing, of 10.79 lane miles in the vicinity of Hamilton, Dublin-Granville, and New Albany roads. The estimated cost of those services was $21,500.00, which was reflected in the original contract. That agreement required New Albany to track and invoice the Department of Public Service for the actual cost of the work performed, which totaled $26,489.56. The purpose of this ordinance is to enable the Department of Public Service to pay the additional sum owed to New Albany pursuant to the terms of that agreement.

The Original Contract Amount: $21,500.00 (PO240579)
The total of Modification No. 1: $4,989.56 (This Ordinance)
The contract amount including all modifications: $26,489.56

2. FISCAL IMPACT
Funding in the amount of $4,989.56 is available within Fund 2265, the Street Construction Maintenance and Repair Fund.

3. EMERGENCY DESIGNATION
Emergency action is requested to facilitate the execution of the requisite contract modification in order to satisfy the additional obligation owed to the City of New Albany for services rendered as soon as reasonably practicable.

Title
To authorize the Director of Public Service to execute a contract modification with the City of New Albany relative to the provision of snow removal services during the 2020-2021 winter season; to authorize the expenditure of up to $4,989.56 from the Street Construction Maintenance and Repair Fund; and to declare an emergency. ($4,989.56)

Body
WHEREAS, the Department of Publi...

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