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File #: 1688-2021    Version: 1
Type: Ordinance Status: Passed
File created: 6/21/2021 In control: Public Service & Transportation Committee
On agenda: 7/12/2021 Final action: 7/15/2021
Title: To authorize the transfer of funds and appropriation between projects within the Upper Albany West TIF and within the Hamilton-Central College TIF; to authorize the appropriation of funds within the Upper Albany West TIF Fund and the Hamilton-Central College TIF Fund; to authorize the Director of Public Service to enter into contract with Complete General Construction Company for the Roadway-Hamilton Road Extension Phase 2 project; to authorize the expenditure of up to $2,616,549.13 from the Upper Albany West TIF Fund and to authorize the expenditure of up to $484,487.63 from the Hamilton-Central College TIF Fund for the project; and to declare an emergency. ($3,101,036.76)
Attachments: 1. 1688-22021 Accounting Template Hamilton Road Extension Phase 2

Explanation

1.  BACKGROUND

This ordinance authorizes the Director of Public Service to enter into contract with Complete General Construction Company for the Roadway-Hamilton Road Extension Phase 2 project and to provide payment for construction, construction administration and inspection services. 

 

This contract includes building a 3-lane roadway from approximately 1,840' to 2,950' north of Central College Road. Additionally, Upper Albany Crossing Drive will be extended east to connect with the proposed Hamilton Road Extension Phase 2. Construction will include sidewalk, shared use path, street lighting, water main, sanitary sewer, and stormwater control, and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents.

 

The estimated Notice to Proceed date is July 30, 2021.  The project was let by the Office of Support Services through Vendor Services and Bid Express. Four bids were received on June 10, 2021, (all majority) and tabulated as follows:  

     

Company Name                                 Bid Amount               City/State                                                Majority/MBE/FBE    

Trucco Construction Co., Inc.                             $2,819,124.33                           Delaware, Ohio                                                               Majority

Complete General Construction                           $2,847,259.58                      Columbus, Ohio                                                               Majority

George J. Igel & Co., Inc.                             $2,946,464.85                          Columbus, Ohio                                                               Majority     

Elite Excavating Co. of Ohio, Inc.    $3,449,858.78                      Mansfield, Ohio                                                               Majority

 

Trucco Construction was the low bidder and Complete General Construction Company was the second lowest bidder. Trucco Construction is outside the city limits and not a certified local bidder. Complete General Construction is a certified local bidder and was within 1% of  Trucco Construction’s bid price.  Under City Code Section 329.212, Complete General Construction was given the opportunity to adjust their bid price to match that of the low bidder. Complete General Construction accepted the opportunity and submitted a revised bid to match the low bid price.

 

Award is to be made to Complete General Construction Company as the lowest responsive and responsible and best bidder for their bid of $2,819,124.33.  The amount of construction administration and inspection services will be $281,912.43. The total legislated amount is $3,101,036.76.

 

Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Complete General Construction Company.

 

2. CONTRACT COMPLIANCE INFORMATION

The contract compliance number for Complete General Construction Company is CC006056 and expires 6/8/23.

 

3. PRE-QUALIFICATION STATUS

Complete General Construction Company and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.

 

4.  FISCAL IMPACT

Funds in the amount of $2,616,549.13 are available within the Upper Albany West TIF Fund, Fund 7443.  It is necessary to appropriate and transfer funds between projects in Fund 7743 to align spending with the proper projects. 

The balance of needed funds in the amount of $484,487.63 are available within the Hamilton-Central College TIF Fund, Fund 7445.  It is necessary to appropriate and transfer funds between projects in Fund 7745 to align spending with the proper projects. 

5. EMERGENCY DESIGNATION

Emergency action is requested in order to complete the needed improvements at the earliest possible time to ensure the safety of the traveling public.

Title

To authorize the transfer of funds and appropriation between projects within the Upper Albany West TIF and within the Hamilton-Central College TIF; to authorize the appropriation of funds within the Upper Albany West TIF Fund and the Hamilton-Central College TIF Fund; to authorize the Director of Public Service to enter into contract with Complete General Construction Company for the Roadway-Hamilton Road Extension Phase 2 project; to authorize the expenditure of up to $2,616,549.13 from the Upper Albany West TIF Fund and to authorize the expenditure of up to $484,487.63 from the Hamilton-Central College TIF Fund for the project; and to declare an emergency. ($3,101,036.76)

 

Body

WHEREAS, the Department of Public Service is engaged in the Roadway-Hamilton Road Extension Phase 2 project; and 

 

WHEREAS, the work for this project will build a 3-lane roadway from approximately 1,840' north of Central College Road to 2,950' north of Central College Road; additionally, Upper Albany Crossing Drive will be extended to connect with the proposed Hamilton Road Extension Phase 2; construction will include sidewalk, shared use path, street lighting, water main, sanitary sewer, and stormwater control; and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents; and

 

WHEREAS, Complete General Construction Company will be awarded the contract for the Roadway-Hamilton Road Extension Phase 2 project pursuant to City Code Section 329.212; and

 

WHEREAS, the Department of Public Service requires funding to be available for the Roadway-Hamilton Road Extension Phase 2 project for construction expenses along with construction administration and inspection services; and

 

WHEREAS, it is necessary for Council to authorize the transfer of funds and appropriation between projects within both Fund 7443, the Upper Albany West TIF Fund and Fund 7445, the Hamilton-Central College TIF Fund to establish sufficient cash to pay for the project; and

 

WHEREAS, it is necessary to appropriate funds within both Fund 7443, the Upper Albany West TIF Fund and Fund 7445, the Hamilton-Central College TIF Fund for the project; and

 

WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into contract with Complete General Construction Company to ensure the safety of the traveling public, thereby preserving the public health, peace, property, safety and welfare; now, therefore

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1.  That the transfer of $2,616,549.13, or so much thereof as may be needed, is hereby authorized within Fund 7443 (Upper Albany West TIF Fund), from Dept-Div 4402 (Economic Development), Project P443001-100000 (Upper Albany West TIF), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), Project P531035-100000 (Roadway-Hamilton Road Extension Phase 2), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.

 

SECTION 2.  That the transfer of $484,487.63, or so much thereof as may be needed, is hereby authorized within Fund 7445 (Hamilton-Central College TIF Fund), from Dept-Div 4402 (Economic Development), Project P445001-100000 (Hamilton-Ctrl College TIF), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), Project P531035-100000 (Roadway-Hamilton Road Extension Phase 2), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.

 

SECTION 3. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2021, the sum of $2,616,549.13 is appropriated in Fund 7443 (Upper Albany West TIF Fund), Dept-Div 5912 (Design and Construction), Project P531035-100000 (Roadway-Hamilton Road Extension Phase 2), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.

SECTION 4. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2021, the sum of $484,487.63 is appropriated in Fund 7445 (Hamilton-Central College TIF Fund), Dept-Div 5912 (Design and Construction), Project P531035-100000 (Roadway-Hamilton Road Extension Phase 2), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.

SECTION 5.  That the Director of Public Service be and is hereby authorized to enter into a construction services contract with Complete General Construction Company, 1221 East Fifth Avenue, Columbus, Ohio 43219, for the Roadway-Hamilton Road Extension Phase 2 project in the amount of up to $2,819,124.33 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for necessary construction administration and inspection costs associated with the project up to a maximum of $281,912.43.

 

SECTION 6.  That for the purposes stated herein, the expenditure of $2,616,549.13, or so much thereof as may be needed, is hereby authorized in Fund 7443 (Upper Albany West TIF Fund), Dept-Div 5912 (Design and Construction), Project P531035-100000 (Roadway-Hamilton Road Extension Phase 2), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.

 

SECTION 7.  That for the purposes stated herein, the expenditure of $484,487.63, or so much thereof as may be needed, is hereby authorized in Fund 7445 (Hamilton-Central College TIF Fund), Dept-Div 5912 (Design and Construction), Project P531035-100000 (Roadway-Hamilton Road Extension Phase 2), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.

 

SECTION 8.  Funds are hereby deemed appropriated and expenditures and transfers are authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 9.  That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.

 

SECTION 10.  That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.

 

SECTION 11.  That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.