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File #: 1712-2021    Version: 1
Type: Ordinance Status: Passed
File created: 6/21/2021 In control: Technology Committee
On agenda: 7/12/2021 Final action: 7/15/2021
Title: To authorize the Director of the Department of Technology, on behalf of the Columbus Public Health Department, to enter into a contract with NextGen Healthcare Information Systems, LLC for hosting and ongoing support of an electronic medical record system in accordance with sole source provisions in the Columbus City Code; to authorize additional funding for remaining 2020-2021 contract expenses; to authorize the expenditure of $314,660.08 from the Department of Technology, Information Services Operating Fund; to authorize the expenditure of $40,000.00 from the Columbus Public Health Operating Fund; and to declare an emergency. ($354,660.08)
Attachments: 1. 1712-2021 EXP, 2. 1712-2021 NextGen Quote - 2021-2022, 3. 1712-2021 NextGen Source Letter 2021, 4. 1712-2021 Sole Source Form - NextGen Healthcare
Explanation

This legislation will authorize the Director of the Department of Technology, on behalf of the Columbus Public Health Department, to enter into a contract with NextGen Healthcare Information Systems for hosting and ongoing support of an electronic medical record system. The original agreement (EL016122) was authorized by ordinance 1489-2014, passed July 21, 2014. The agreement was most recently renewed and authorized under the authority of ordinance 1385-2020, passed June 29, 2020 through purchase order PO231979. This ordinance will authorize continuing services for the term period of August 1, 2021 to July 31, 2022, at a cost of $314,660.08.

The hosted NextGen system enables the Columbus Public Health Department to operate five major clinical operations, which provide an extensive array of services. These services include patient registration, appointment scheduling, monitoring and tracking of patient test results, creation and processing of electronic medical records, and generation of reports to help manage clinic operations.

This ordinance also requests approval to enter into a contract agreement with NextGen Healthcare Information Systems, LLC in accordance with sole source procurement provisions of Section 329 of the Columbus City Code as it has been determined that NextGen is the sole provider of direct hosted NextGen systems and is the sole owner of NextGen software.

This ordinance will also authorize additional funding in the amount of $40,000.00 to pay for remaining expenses from the 2020-2021 NextGen Healthcare Information Systems hosting services contract authorized via Ordinance 1385-2020 (PO231979).

Finally, this ordinance authorizes the expenditure of $314,660.08, from the Health Department’s direct charge allocation of the Information Services Operating Fund, for the above-described purposes.

FISCAL IMPACT:
In 2019 and 2020, the Department of Technology legislated $242,210.16 and $292,998.88 respectively, with NextGen Hea...

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