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File #: 1732-2021    Version: 1
Type: Ordinance Status: Passed
File created: 6/22/2021 In control: Public Utilities Committee
On agenda: 7/19/2021 Final action: 7/22/2021
Title: To authorize the Director of Public Utilities to enter into an agreement with Itron, Inc. for the MVRS to FCS Meter Reading Software Upgrade and associated hardware and services in accordance with Sole Source provisions of the City Code for the Division of Water, and to authorize the expenditure of $131,811.00 from the Water Operating Fund. ($131,811.00)
Attachments: 1. 1732-2021 Pricing Summary, 2. 1732-2021 Scope of Work Short Form, 3. 1732-2021 Cost Breakdown, 4. 1732-2021 Financial Coding, 5. 1732-2021 Sole Source Form

Explanation

 

The Department of Public Utilities, Division of Water has the need for a MVRS to FCS Meter reading software upgrade as the vendor, Itron, Inc., is ending support for the existing system and it has been replaced by newer software and hardware.  The Division of Water and the Division of Power currently use the Itron meter reading system, MVRS (Multi-Vendor Reading System), to collect meter reads.  Support for this software will be ending on 12/31/2021.  A product named Field Collection System (FCS) has replaced MVRS.  The scope of this project is for an MVRS to FCS Meter reading software upgrade, which includes software, hardware, software support, and services for the upgrade project.  Itron, Inc. is the only vendor who can support us in this upgrade, as they are the provider of the software.

 

The term of this contract will be one year from the date of execution.  After the initial one year period, the contract can be extended for four (4) additional one (1) year periods, or a portion thereof based upon mutual agreement of the parties, availability of funding, and approval by Columbus City Council.  The contract provides that if additional funding is necessary, a modification would be requested.  This ordinance is being submitted in accordance with the relevant provisions of Chapter 329 of City Code relating to Sole Source procurement.

 

SUPPLIER:  Itron Inc., CC #911011792,  Vendor #010740, recertification pending

 

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

 

FISCAL IMPACT:  The Division of Water has allocated $131,811.00 for this contract in the 2021 Water Operating Fund budget.

 

$0.00 was spent in 2020

$0.00 was spent in 2019

 

Title

 

To authorize the Director of Public Utilities to enter into an agreement with Itron, Inc. for the MVRS to FCS Meter Reading Software Upgrade and associated hardware and services in accordance with Sole Source provisions of the City Code for the Division of Water, and to authorize the expenditure of $131,811.00 from the Water Operating Fund.  ($131,811.00)

 

Body

 

WHEREAS, the Division of Water has the need to upgrade to the Field Collection System (FCS) meter reading software as the vendor, Itron, Inc., is ending support for our existing system (MVRS- Multi-Vendor Reading System) on December 31, 2021, and

 

WHEREAS, this contract will provide for the MVRS to FCS upgrade, including software, hardware, software support, and services for the upgrade project, and

 

WHEREAS, Itron, Inc. is the only vendor who can support the division in this upgrade, as they are the provider of the software, and

 

WHEREAS, this ordinance is being submitted in accordance with the relevant provisions of Chapter 329 of City Code relating to Sole Source procurement, and

 

WHEREAS, the term of this contract will be one year from the date of execution, with the possibility for four (4) one (1) year renewals contingent upon mutual agreement of the parties, availability of funding, and approval by Columbus City Council, and

 

WHEREAS, this ordinance authorizes the expenditure of $131,811.00, or so much thereof as may be needed, from the Water Operating Fund, and

 

WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Water, to authorize the Director of Public Utilities to enter into contract for the MVRS to FCS Meter reading software upgrade and associated services with Itron, Inc.; now, therefore

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1.  That the Director of Public Utilities be and is hereby authorized to enter into a service agreement with Itron, Inc., 2111 N. Molter Rd., Liberty Lake, WA 99019, for the MVRS to FCS Meter reading software upgrade and associated hardware and services, in accordance with the relevant provisions of Chapter 329 of City Code relating to Sole Source procurement, for the Division of Water. The term of this contract will be one year from the date of execution, with the possibility for four (4) one (1) year renewals contingent upon mutual agreement of the parties, availability of funding, and approval by Columbus City Council,

 

SECTION 2.  That the expenditure of $131,811.00 or so much thereof as may be needed, is hereby authorized in Fund 6000 Water Operating Fund in object class 02 Supplies & Materials and object class 03 Services per the accounting codes in the attachment to this ordinance.

 

SECTION 3.  That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 4.  That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.

SECTION 5.  That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.