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File #: 1735-2021    Version: 1
Type: Ordinance Status: Passed
File created: 6/22/2021 In control: Public Service & Transportation Committee
On agenda: 7/12/2021 Final action: 7/15/2021
Title: To amend the 2020 Capital Improvement Budget; to authorize the Chief Innovation Officer to modify a professional services contract with GPD Group relative to the Smart City Challenge - Vulcan Charging and Decarbonization project; to authorize the expenditure of up to $50,000.00 from the Streets and Highways Bond Fund for the project; and to declare an emergency. ($50,000.00)
Attachments: 1. ORD 1735-2021 Accounting Template

Explanation

1.  BACKGROUND

This legislation authorizes the Chief Innovation Officer to execute a fifth planned contract modification with Glaus, Pyle, Schomer, Burns & DeHaven, Inc., dba GPD Group, related to the Smart City Challenge - Vulcan Charging and Decarbonization project, for various expenses related to the implementation of the Smart Columbus Electrification Plan.

 

Pursuant to ordinance 1294-2017 the Department of Public Service initiated a procurement effort that resulted in the award and execution of a professional services contract, effective June 30, 2017, with GPD Group in the amount of up to $1,198,892.87 for the provision of various professional services related to the Smart City Challenge.

 

Ordinance 1333-2018 authorized the execution of the first planned contract modification to support the continued delivery of requisite program and project management services related to the implementation of the Smart Columbus Electrification Plan.

 

Ordinance 0036-2019 authorized the execution of the second planned contract modification to support the continued delivery of requisite program and project management services related to the implementation of the Smart Columbus Electrification Plan.

 

Ordinance 0743-2019 authorized the execution of the third planned contract modification to support the continued delivery of requisite program and project management services related to the implementation of the Smart Columbus Electrification Plan.

 

Ordinance 1312-2020 authorized the execution of the fourth planned contract modification to support the continued delivery of requisite program and project management services related to the implementation of the Smart Columbus Electrification Plan.

 

This modification is the fifth planned contract modification for this project and is intended to continue support for the delivery of the Smart Columbus Electrification Plan.

 

Original contract amount:                                                               $1,198,892.87 (Ord. 1294-2017, PO069940)                         

Contract Modification #1:                                                               $   621,103.26 (Ord. 1333-2018, PO124575)

Contract Modification #2                                                               $   351,000.00 (Ord. 0036-2019, PO154287)

Contract Modification #3                                                               $   175,000.00 (Ord. 0743-2019, PO172061)

Contract Modification #4                                                               $     50,000.00 (Ord. 1312-2020, PO233744)

This Modification:                                                                                    $     50,000.00

Contract amount including all modifications:                       $ 2,445,996.13

 

2.  CONTRACT COMPLIANCE

The contract compliance number for GPD is CC006560, which expires on May 20, 2023.

 

3.  FISCAL IMPACT

Funds in the amount of $50,000.00 are available for this project in Fund 7704, the Streets and Highways Bond Fund.  An amendment to the 2020 Capital Improvement Budget is required to establish sufficient budget authority for the project.  Funds are appropriated.

 

4.  EMERGENCY DESIGNATION

Emergency action is requested in that it is immediately necessary to authorize the Chief Innovation Officer to execute a fifth contract modification with GPD Group so as to prevent unnecessary delays in the department's Smart City Challenge schedule.

 

Title

To amend the 2020 Capital Improvement Budget; to authorize the Chief Innovation Officer to modify a professional services contract with GPD Group relative to the Smart City Challenge - Vulcan Charging and Decarbonization project; to authorize the expenditure of up to $50,000.00 from the Streets and Highways Bond Fund for the project; and to declare an emergency.  ($50,000.00)

 

Body

WHEREAS, on December 7, 2015, the U.S. Department of Transportation (USDOT) announced the Smart City Challenge, a collaborative effort by the USDOT and Vulcan seeking to “create a fully integrated, first-of-its kind city that uses data, technology and creativity to shape how people and goods move in the future”; and

 

WHEREAS, Ordinance 1294-2017 authorized the Director of Public Service to execute a professional service contract with GDP Group for the provision of various professional services related to the implementation of the Smart Columbus Electrification Plan; and

 

WHEREAS, Ordinance 1333-2018 authorized the execution of the first planned contract modification to support the continued delivery of requisite program and project management services related to the implementation of the Smart Columbus Electrification Plan.

 

WHEREAS, Ordinance 0036-2019 authorized the execution of the second planned contract modification to support the continued delivery of requisite program and project management services related to the implementation of the Smart Columbus Electrification Plan.

 

WHEREAS, Ordinance 0743-2019 authorized the execution of the third planned contract modification to support the continued delivery of requisite program and project management services related to the implementation of the Smart Columbus Electrification Plan.

 

WHEREAS, Ordinance 1312-2020 authorized the execution of the fourth planned contract modification to support the continued delivery of requisite program and project management services related to the implementation of the Smart Columbus Electrification Plan.

 

WHEREAS, it is necessary to execute a fifth contract modification with GPD Group to add additional funding to continue support for the delivery of the Smart Columbus Electrification Plan; and

 

WHEREAS, it is necessary to amend the 2020 Capital Improvements Budget to establish budget authority in the proper project; and

 

WHEREAS, it is necessary to pay GPD Group for services performed for this contract modification; and

 

WHEREAS, Ordinance 1901-2017 authorized the Public Service Director to transfer signature authority to the Chief Innovation Officer or the Chief Innovation Officer's designee for all past, present and future Smart Columbus, USDOT Smart City Challenge, and Paul G Allen Family Foundation (Vulcan) contracts, documents, and projects; and

 

WHEREAS, an emergency exists in the usual daily operation of the Smart City Program in that it is immediately necessary to authorize the Chief Innovation Officer to execute a fifth contract modification with GPD Group so as to prevent unnecessary delays in the department's Smart City Challenge schedule, thereby preserving the public health, peace, property, safety and welfare; now, therefore:

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1.  That the 2020 Capital Improvements Budget, authorized by Ordinance 2521-2020, be and is hereby amended as follows to establish sufficient authority for this project:

 

Fund / Project / Project Name / Current C.I.B. / Change / Amended C.I.B.

7704 / P530163-100000 / Smart City Challenge (Voted Carryover) / $108,141.00 / ($50,000.00) / $58,141.00

 

7704 / P530163-100005 / Smart City Challenge - Vulcan Charging and Decarbonization (Voted Carryover) $0 / $50,000.00 / $50,000.00

 

SECTION 2.  That the Chief Innovation Officer be and is hereby authorized to execute a contract modification with GPD Group related to the Smart City Challenge - Vulcan Charging and Decarbonization project.

 

SECTION 3.  That the expenditure of $50,000.00, or so much thereof as may be necessary, be and is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Division of Design and Construction), Project P530163-100005 (Smart City Challenge - Vulcan Charging and Decarbonization), in Object Class 06 (Capital Outlay), per the accounting codes in the attachment to this ordinance.

 

SECTION 4.  That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 5.  That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.

 

SECTION 6.  That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.

 

SECTION 7.  That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.