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File #: 1770-2021    Version: 1
Type: Ordinance Status: Passed
File created: 6/24/2021 In control: Finance Committee
On agenda: 7/12/2021 Final action: 7/15/2021
Title: To amend the 2020 Capital Improvement Budget; to authorize the Director of Finance and Management to enter into a contract on behalf of the Office of Construction Management with Farber Corporation for the renovation of Fire Station 7 HVAC Renovation; to authorize the transfer and expenditure of $527,000.00 between projects within the Public Safety Voted Bond Fund; and to declare an emergency. ($527,000.00 )
Attachments: 1. FS7 HVAC Renovation.pdf

Explanation

BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Farber Corporation for the renovation of Fire Station 7 HVAC, located at 1425 Indianola Avenue This project will replace the existing HVAC equipment, associated electrical components and modifications as needed to existing ductwork.

The Department of Finance and Management, Office of Construction Management, solicited bids which were formally advertised. On June 17, 2021 the city received one (1) response (0 AS1, 0 FBE, 0 MBE,) as follows:

Bidder/Consultant

City

FBE/MBE

Amount of Bid

Farber Corporation

Columbus

EBOCC

$527,000.00

 

Farber Corporation submitted the only bid of $527,000.00. The Office of Construction Management recommends the bid be made to the sole responsive bidder, Farber Corporation.

 

Farber Corporation Contract Compliance No. 31-0746886, expiration date November 24, 2022.

 

Emergency action is requested so that work may begin as soon as practical because the HVAC equipment is failing and beyond its useful life.

Fiscal Impact:  This legislation authorizes an expenditure of $527,000.00 from the Public Safety Voted Bond Fund with Farber Corporation, for the renovation of Fire Station 7 HVAC Renovation, located at 1425 Indianola Avenue. These funds are budgeted within the Public Safety capital budget.

 

Title

To amend the 2020 Capital Improvement Budget; to authorize the Director of Finance and Management to enter into a contract on behalf of the Office of Construction Management with Farber Corporation for the renovation of Fire Station 7 HVAC Renovation; to authorize the transfer and expenditure of $527,000.00 between projects within the Public Safety Voted Bond Fund; and to declare an emergency. ($527,000.00 )

 

Body

WHEREAS, it is necessary to amend the 2020 Capital Improvement Budget and to authorize transfers between projects within the Public Safety Voted Bond Fund; and

 

WHEREAS, the Finance and Management Department, Office of Construction Management, desires to enter into a contract for the renovation of Fire Station 7 HVAC located at 1425 Indianola Avenue; and

 

WHEREAS, the Office of Construction Management solicited formal bids for the renovation of Fire Station 7 HVAC located at 1425 Indianola Avenue; and

 

WHEREAS, Farber Corporation was deemed the sole responsive, and best bidder; and

 

WHEREAS, it is necessary to authorize the expenditure of $527,000.00 from the Public Safety Voted Bond Fund; and

 

WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Director of Finance and Management to enter into a contract with Farber Corporation for the renovation of Fire Station 7 HVAC because the HVAC equipment is failing and beyond its useful life, thereby preserving the public health, peace, property, safety, and welfare; now, therefore

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

SECTION 1. That the 2020 Capital Improvement Budget authorized by ordinance 2521-2020 be amended as follows to establish sufficient authority for this project:

Fund 7701

Project Name / Project Number / Current Authority / Revised Authority/Difference

Police Property Acquisition (carryover)/ P330022-100003/ $360,047 /$0/( $360,047)

Police Property Acquisition (Voted 2019)/ P330022-100003/ $300,000 /$133,047/( $166,953)

Fire Station #7 HVAC Renovations (carryover)/P340155-100000/ $0.00 / $360,047 / $360,047

Fire Station #7 HVAC Renovations (Voted 2019)/P340155-100000/ $0.00 / $166,953/ $166,953

 

SECTION 2.  That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction Management with Farber Corporation for the renovation of Fire Station 7 HVAC located at 1425 Indianola Avenue. 

SECTION 3.  That the transfer of $527,000.00, or so much thereof as may be needed is hereby authorized within Fund 7701 (Public Safety Voted Bond Fund), in Object Class 06- Capital Outlay per the account codes in the attachment to this ordinance

SECTION 4.  That the expenditure of $527,000.00 or so much thereof that may be necessary in regards to the action authorized in SECTION 1, is hereby authorized in the Safety Voted Bond Fund, Fund 7701 in Object Class 06 - Capital Outlay per the account codes in the attachment to this ordinance.

 

SECTION 5That the monies in the foregoing sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.

SECTION 6.  That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 7.  That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.

 

SECTION 8That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.

 

SECTION 9.  That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.