Explanation
BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract agreement with Quality Lines, Inc. for the Circuit 14041 Reliability Improvements project, CIP No. 670830-100002, in an amount up to $1,996,571.93 for the Division of Power.
The goal of this project is to improve the reliability of Circuit 14041. This involves replacing rotten wood distribution poles, damaged crossarms, potted porcelain fused cutouts, gapped lighting arresters, and main line conductor. In addition, new electronic reclosers, gang-operated air breaks, and solid blade disconnects will be installed to improve operational flexibility. To minimize the number of customers interrupted by future unplanned outages, over most fused cutouts will have their fuse link changed to make sure the system protection is properly coordinated. System neutrals will also be added to improve safety and system protection.
The planning area for this project is “Citywide” (Planning Area 99).
ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
Economic impact will be the improvement of electrical reliability in business corridors of Livingston Ave, James Rd, and Alum Creek Dr.
CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened three (3) bids on April 28, 2021: Quality Lines, Inc. - $1,996,571.93; New River Electrical - $2,878,133.22, and U.S. Utility Contractor - $3,690,542.31. One of the bids opened on April 28, 2021 was non-responsive: New River Electrical.
PRE-QUALIFICATION STATUS: Quality Lines, Inc. has met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
Quality Lines, Inc.’s bid was deemed the lowest, best, most responsive and responsible bid in the amount of $1,996,571.93. Quality Lines, Inc.’s Contract Compliance Number is 31-529667 (expires 9/11/21, MAJ); DAX Vendor Account No. is 23933. Additional information regarding all bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Quality Lines, Inc.
FISCAL IMPACT: This legislation authorizes an expenditure of up to $1,996,571.93 from the Electricity Bond Fund 6303; a transfer within the Electricity G.O. Bond Fund 6303 of up to $153,567.43, and an amendment to the 2020 Capital Improvement Budget is necessary. The legislation also authorizes and expenditure of up to $2,000.00 for prevailing wage services to the Department of Public Service.
TIMELINE: All work shall be substantially completed within 635 calendar days of the notice to proceed with final completion to occur within 665 days. The City anticipates on issuing a notice to proceed on or about September, 3 2021.
EMERGENCY DESIGNATION: Emergency action is not requested at this time.
Title
To authorize the Director of Public Utilities to enter into a construction contract with Quality Lines, Inc. for the Circuit 14041 Reliability Improvements project in the amount up to $1,996,571.93; to authorize an expenditure of up to $2,000.00 from the Electricity G.O. (General Obligation) Bonds Fund 6303 for prevailing wage services to the Department of Public Service, and to authorize a transfer within of up to $153,567.43 and an expenditure of up to $1,998,571.93 from the 2020 Electricity G.O. (General Obligation) Bonds Fund; and to authorize an amendment to the 2020 Capital Improvement Budget. ($1,998,571.93)
Body
WHEREAS, three (3) bids for the Circuit 14041 Reliability Improvements project, were received and publicly opened in the offices of the Director of Public Utilities on April 28, 2021; and
WHEREAS, the lowest, best, most responsive and responsible bid was from Quality Lines, Inc. in the amount of $1,996,571.93 per the Bid Tabulation and Quality Factor Form processes; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a construction contract with Quality Lines, Inc. and to encumber and expend funds to provide for payment of construction inspection and prevailing wage charges for the Division of Power’s Circuit 14041 Reliability Improvements project; and
WHEREAS, it is necessary to authorize a transfer of up to $153,567.43 within and an expenditure of up to $1,996,571.93 from the Electricity G.O. (General Obligation) Bonds Fund 6303, for the Division of Power; and
WHEREAS, it is necessary to authorize the transfer within and expenditure of up to $2,000.00 for Prevailing Wage Services to the Department of Public Service; and
WHEREAS, it is necessary to authorize an amendment to the 2020 Capital Improvements Budget for purposes of providing sufficient authority for the aforementioned project expenditures; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Power, Department of Public Utilities, to authorize the Director of Public Utilities to enter into an agreement for construction services for the Circuit 14041 Reliability Improvements project, for the preservation of the public health, peace, property, and safety; and
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is authorized to execute a contract for the Circuit 14041 Reliability Improvements project with Quality Lines, Inc., 2440 Bright Road, Findlay, Ohio 45840; in an amount up to $1,996,571.93; in accordance with the terms and conditions of the contract on file in the Office of the Division of Power.
SECTION 2. That the expenditure of up to $1,998,571.93, inclusive of $2,000.00 for prevailing wage services to the Department of Public Service, or so much thereof as may be needed, is hereby authorized per the accounting codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Utilities is hereby authorized to transfer within up to $153,567.43 and expend up to $1,998,571.93 from the Electricity G.O. Bond Fund 6303 per the accounting codes in the attachment to this ordinance.
SECTION 4. That the 2020 Capital Improvement Budget is hereby amended, as authorized per the accounting codes in the attachment to this ordinance.
SECTION 5. That the said contractor shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Power.
SECTION 6. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That this ordinance shall take effect and be in force from and after the earliest date allowed by law.