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File #: 1786-2021    Version: 1
Type: Ordinance Status: Passed
File created: 6/24/2021 In control: Public Service & Transportation Committee
On agenda: 7/12/2021 Final action: 7/15/2021
Title: To amend the 2020 Capital Improvement Budget; to authorize the Director of Public Service to enter into a contract modification with OHM Advisors for the design of the Pedestrian Safety Improvements - Refugee Road-Winchester Pike to Hamilton Road project; to authorize the expenditure of $50,000.00 within the Streets and Highways Bonds Fund; and to declare an emergency ($50,000.00)
Attachments: 1. 1786-2021 Accounting Refugee Rd

Explanation

1.  BACKGROUND

This ordinance authorizes the Director of Public Service to modify a professional services contract with OHM Advisors to add additional funds for design of the Pedestrian Safety Improvements - Refugee Road-Winchester Pike to Hamilton Road project.

 

Ordinance 2496-2015 authorized the preliminary engineering design for pedestrian improvements to Refugee Road from Winchester Pike to Hamilton Road.  The project is to install a shared use path on one side of Refugee Road and sidewalk on the other side from Winchester Pike to Hamilton Road in the amount of $335,989.61.

 

Ordinance 3028-2016 authorized modification number one in the amount of $700,000.00 to take the project from preliminary engineering to detailed design. 

 

This ordinance is necessary to receive approval from the City of Columbus floodplain coordinator to approve the project for construction, the modification is required to cover the cost for the efforts needed in this scope.

 

                     The original contract amount:                                                        $335,989.61      (EL017629, Ord. 2496-2015)                         

                     The total of Modification No. 1:                                $700,000.00                           (PO045662, Ord. 3028-2016)

                     The total of Modification No. 2:                                                     $50,000.00                            (This Ordinance)

                     The contract amount including all modifications:         $1,085,989.61  

 

                     Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against OHM Advisors. 

 

2.  CONTRACT COMPLIANCE

                     The contract compliance number for OHM Advisors is CC007505 and expires 12/12/2021.

 

3.  FISCAL IMPACT

Funds in the amount of $50,000.00 are available within Fund 7704, the Streets and Highways Bond Fund.  An amendment to the 2020 Capital Improvement Budget is required to establish sufficient budget authority for the project.  The funds are appropriated.

 

4.  EMERGENCY DESIGNATION

                     Emergency action is requested to provide necessary design funding to prevent delays in the Departments of Public Service’s Capital Improvement Program.

 

Title

To amend the 2020 Capital Improvement Budget; to authorize the Director of Public Service to enter into a contract modification with OHM Advisors for the design of the Pedestrian Safety Improvements - Refugee Road-Winchester Pike to Hamilton Road project; to authorize the expenditure of $50,000.00 within the Streets and Highways Bonds Fund; and to declare an emergency ($50,000.00)

 

Body

WHEREAS, contract number EL017629, in the amount of $335,989.61, was authorized by ordinance no. 2496-2015; and

 

WHEREAS, Ordinance 3028-2016 authorized the Director of Public Service to enter into a first professional services contract modification OHM Advisors in the amount of $700,000.00 to complete the construction plans for the project based on the results of the traffic study and preliminary alignment plan; and

 

WHEREAS, it has become necessary to execute a second modification for the contract in an amount up to $50,000.00 to receive approval from the City of Columbus floodplain coordinator to approve the project for construction; and

 

WHEREAS, the Department of Public Service has determined it to be in the City's best interest to modify the subject contract for the purpose of performing detailed design for Pedestrian Safety Improvements - Refugee Road-Winchester Pike to Hamilton Road project; and

 

WHEREAS, it is necessary to expend funds to pay for the contract modification; and

 

WHEREAS, it is necessary to amend the 2020 Capital Improvement Budget to establish budget authority in the proper project for this contract modification; and

 

WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into a contract modification with OHM Advisors for the Pedestrian Safety Improvements - Refugee Road-Winchester Pike to Hamilton Road project so these public safety improvements can be implemented as soon as possible to prevent delays in the Departments of Public Service’s Capital Improvement Program, thereby preserving the public health, peace, safety, and welfare; now, therefore

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1.  That the 2020 Capital Improvements Budget, authorized by Ordinance 2521-2020, be and is hereby amended as follows to establish sufficient budget authority for this project:

 

Fund / Project / Project Name / Current C.I.B. / Change / Amended C.I.B.

7704 / P540002-100000 / Bikeway Development (Voted 2019 SIT Supported) / $317,067.00 / ($50,000.00) / $50,000.00

 

7704 / P590105-100112 / Pedestrian Safety Improvements - Refugee Road - Winchester Pike to Hamilton Road (Voted 2019 SIT Supported) / $0.00 / $50,000.00 / $50,000.00

 

SECTION 2.  That the transfer of $50,000.00, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5911 (Infrastructure Management), Project P540002-100000 (Bikeway Development), Object Class 06 (Capital Outlay) to Dept-Div 5911 (Infrastructure Management), Project P590105-100112 (Pedestrian Safety Improvements - Refugee Road - Winchester Pike to Hamilton Road), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.

 

SECTION 3.  That the Director of Public Service be, and hereby is, authorized to enter into a contract modification with OHM Advisors, 580 N. 4th Street, Columbus, 43215, for the Pedestrian Safety Improvements - Refugee Road - Winchester Pike to Hamilton Road project in the amount of $50,000.00, or so much thereof s may be needed, in accordance with the plans and specifications on file in the Department of Public Service, which are hereby approved.

 

SECTION 4.  That the expenditure of $50,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5911 (Infrastructure Management), Project P590105-1001112 (Pedestrian Safety Improvements - Refugee Road - Winchester Pike to Hamilton Road) project, in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.

 

SECTION 5.  That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 6.  That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.

 

SECTION 7.  That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.

 

SECTION 8.  That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.