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File #: 1801-2021    Version: 1
Type: Ordinance Status: Passed
File created: 6/25/2021 In control: Public Service & Transportation Committee
On agenda: 7/12/2021 Final action: 7/15/2021
Title: To authorize the Director of Public Service to enter into a contract modification with Strawser Paving Company in connection with the CelebrateOne Sidewalk - Hamilton Avenue from Minnesota Avenue to Weber Road and the CelebrateOne Sidewalk - Hamilton Avenue and Briarwood Avenue along Linden Park Drive - Part 1 projects; to authorize the expenditure of up to $72,655.00 from the Streets and Highways Bond Fund; and to declare an emergency. ($72,655.00)
Attachments: 1. ORD 1801-2021 Accounting Template Hamilton Ave

Explanation

1.  BACKGROUND

This ordinance authorizes the Director of Public Service to modify and increase an existing contract with Strawser Paving Company for the CelebrateOne Sidewalk - Hamilton Avenue from Minnesota Avenue to Weber Road and the CelebrateOne Sidewalk - Hamilton Avenue and Briarwood Avenue along Linden Park Drive - Part 1 projects in an amount up to $72,655.00.

Ordinance 0401-2021 authorized the Director of Public Service to enter into a contract with Strawser Paving Company for the construction of the for the CelebrateOne Sidewalk - Hamilton Avenue from Minnesota Avenue to Weber Road and the CelebrateOne Sidewalk - Hamilton Avenue and Briarwood Avenue along Linden Park Drive - Part 1 projects and to provide for construction administration and inspection services.

 

The work performed to date for the Hamilton Avenue from Minnesota Avenue to Weber Road project consists of the installation of storm sewer, curb, sidewalk, curb ramps, and drive approaches on the west side of Hamilton Ave and the resurfacing of the south bound lane of Hamilton Avenue from Minnesota Avenue to Weber Road.  Work completed to date on the Hamilton Avenue and Briarwood Avenue along Linden Park includes the installation of storm sewer, permeable paver parking areas, curb, sidewalk, and curb ramps along the east side of Hamilton Avenue (west side of Linden Park) between Briarwood Avenue and Linden Park Drive and resurfacing of the north bound lane of Hamilton Avenue from Briarwood Avenue to Linden Park Drive.

 

The work for modification one will consist of replacing the drive approach pavement at the alleys and pave the surface asphalt for the resurfaced south bound lane of Hamilton Avenue, and other such work as may be necessary to complete the contract. 

 

The amount of the contract modification will be $66,050.00. An additional $6,605.00 will be needed for construction inspection and construction administration, making a total of $72,655.00 requested by this ordinance.

 

The original contract amount:                                                                                    $598,350.28     (PO262810, Ord. 0401-2021)                         

The total of Modification No. 1:                                                                                    $  66,050.00     (This Ordinance)

The contract amount including all modifications:                                          $664,400.28

 

Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Strawser Paving Company.

 

2.  UNPLANNED MODIFICATION

This is an unplanned modification that is necessary to cover additional quantities of asphalt required to complete the resurfacing of the south bound lane of Hamilton Avenue and the drive approach pavement replacements as proposed in the original contract.  It was deemed to be more cost efficient to modify the existing contract than to bid this part of the work.

 

3.  CONTRACT COMPLIANCE

The contract compliance number for Strawser Paving Company is CC006114 and expires 1/14/2023.

 

4.  Pre-Qualification Status

Strawser Paving Company and all proposed trades subcontractors have met Code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329. 

 

5.  FISCAL IMPACT

 

Funding for this project is available within Fund 7704, the Streets and Highways Bond FundFunds are appropriated.

 

6.  EMERGENCY DESIGNATION

Emergency action is requested to prevent unnecessary delays in the completion of modification one for the CelebrateOne Sidewalk - Hamilton Avenue from Minnesota Avenue to Weber Road and the CelebrateOne Sidewalk - Hamilton Avenue and Briarwood Avenue along Linden Park Drive - Part 1 projects to ensure the safety of the traveling public.                     

 

Title

To authorize the Director of Public Service to enter into a contract modification with Strawser Paving Company in connection with the CelebrateOne Sidewalk - Hamilton Avenue from Minnesota Avenue to Weber Road and the CelebrateOne Sidewalk - Hamilton Avenue and Briarwood Avenue along Linden Park Drive - Part 1 projects; to authorize the expenditure of up to $72,655.00 from the Streets and Highways Bond Fund; and to declare an emergency.  ($72,655.00)

 

Body

WHEREAS, contract no. PO262810 with Strawser Paving Company, in the amount of $598,350.28, was authorized by ordinance no. 0401-2021; and

 

WHEREAS, it has become necessary to modify the contract in an amount up to $72,655.00 for the purpose of performing additional construction work in the CelebrateOne Sidewalk - Hamilton Avenue from Minnesota Avenue to Weber Road and the CelebrateOne Sidewalk - Hamilton Avenue and Briarwood Avenue along Linden Park Drive - Part 1 projects; and

 

WHEREAS, it is necessary to provide for contract payment for that project; and

 

WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into a contract modification with Strawser Paving Company to prevent delays in the construction schedule,  to ensure the public safety, thereby preserving the public health, peace, property, safety, and welfare; now, therefore

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

                     

SECTION 1.  That the Director of Public Service be and hereby is authorized to enter into a contract modification with Strawser Paving Company, Inc. located at 1595 Frank Road, Columbus, OH  43223, for the CelebrateOne Sidewalk - Hamilton Avenue from Minnesota Avenue to Weber Road and the CelebrateOne Sidewalk - Hamilton Avenue and Briarwood Avenue along Linden Park Drive - Part 1 projects in the amount of $66,050.00, or so much thereof as may be needed, in accordance with the plans and specifications on file in the Department of Public Service, which are hereby approved.

SECTION 4.  That the expenditure of $72,655.00 or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P590955-940029 (CelebrateOne Sidewalk - Hamilton Ave - Minnesota to Weber), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.

SECTION 5.  Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 6.  That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.

SECTION 7.  That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.

SECTION 8.   That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.