Explanation
BACKGROUND: This project is being completed as part of the City’s Blueprint Columbus program. This project will construct various types of green infrastructure (GI) throughout the neighborhood which will provide a higher water quality within the region by treating the surface runoff before it discharges to the waterways. The project will also rehabilitate the existing sanitary sewer laterals and install or redirect new roof downspouts so as to reduce inflow and infiltration (I&I) within the sanitary sewer system which will result in fewer water in basements (WIBs), reduced sanitary sewer flows and decreased sanitary sewer overflows (SSOs). This contract renewal will provide the funding necessary to conduct additional public meetings and outreach, complete the designs of the GI and private property work as well as the assembly of the bid documents for each of the phases.
*Note: the original agreement was with Chester Engineers. Chester Engineers' name changed to Hatch Associates Consultants, FID# 13-6094431. Name change authorized under Ord. #1535-2019, passed 6/24/19.
Community Planning Area = 62 - Livingston Avenue Area
Amount of additional funds to be expended: $1,155,244.89
Original Contract: $1,799,990.29 (PO001067)
Renewal #1: $ 968,006.61 (PO209671)
Renewal #2 (current): $1,155,244.89
TOTAL $3,923,241.79
Reason other procurement processes are not used:
This renewal was planned and identified in the original contracting legislation Ord. No. 2486-2015.
Re-bid of the project will likely result in a higher project costs as much of the project history would be lost and would need to be rediscovered by another consultant unless the new RFP were won by the same consultant. In such a case, we would have missed significant time in acquiring and evaluating the new proposals without significant benefit.
How cost of renewal was determined:
A cost estimate for the proposed scope of work was prepared by Hatch and reviewed by DOSD.
ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
This project is being completed as part of the City’s Blueprint Columbus program. This project will construct various types of green infrastructure (GI) throughout the neighborhood which will provide a higher water quality within the region by treating the surface runoff before it discharges to the waterways. The project will also rehabilitate the existing sanitary sewer laterals and install or redirect new roof downspouts so as to reduce inflow and infiltration (I&I) within the sanitary sewer system which will result in fewer water in basements (WIBs), reduced sanitary sewer flows and decreased sanitary sewer overflows (SSOs).
Community outreach is big part of these projects and the initial public meetings have been held. Subsequent meetings with other interested, neighborhood committees have also been held to inform them of the potential changes.
CONTRACT COMPLIANCE INFO: 13-6094431, expires 5/12/2022, MAJ, DAX No. 025646.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Hatch Associates Consultants, Inc.
FUTURE RENEWAL(S): No additional renewals are planned for this contract.
FISCAL IMPACT: There are sufficient funds available within the Sanitary Sewer General Obligation Bond Fund 6109 for this expenditure. An amendment to the 2020 Capital Improvement Budget is necessary in order to align the authority with the expenditure.
Title
To authorize the Director of Public Utilities to renew the professional engineering services agreement with Hatch Associates Consultants, Inc. for the Blueprint Columbus - Kelton/Fairwood Area Project; for the Division of Sewerage and Drainage; to authorize an expenditure up to $1,155,244.89 within the Sanitary Sewer General Obligations Bond Fund; and to amend the 2020 Capital Improvements Budget. ($1,155,244.89)
Body
WHEREAS, Contract No. PO001067 was authorized by Ordinance 2486-2015; and
WHEREAS, the original agreement was with Chester Engineers and their corporate name was changed to Hatch Associates Consultants, FID# 13-6094431 with Ordinance1535-2019; and
WHEREAS, the original contract was renewed by Ordinance 3123-2019; and
WHEREAS, it is necessary to authorize the Director of Public Utilities to renew the professional engineering services agreement with Hatch Associates Consultants, Inc. for the Blueprint Columbus - Kelton/Fairwood Area Project; and
WHEREAS, it is necessary to authorize an expenditure of funds within the Sanitary Sewer G.O. Bonds Fund, for the Division of Sewerage and Drainage; and
WHEREAS, it is necessary to authorize an amendment to the 2020 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Water, to authorize the Director of Public Utilities to renew the professional engineering services agreement with Hatch Associates Consultants, Inc., for the Blueprint Columbus - Kelton/Fairwood Area Project, for the preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized and directed to renew the professional engineering services agreement with Hatch Associates Consultants, Inc., FID #13-6094431; 88 East Broad St., Suite 1980, Columbus, OH 43215; for the Blueprint Columbus - Kelton/Fairwood Area Project, in an amount up to $1,155,244.89.
SECTION 2. That this renewal is in compliance with Chapter 329 of Columbus City Codes.
SECTION 3. That the 2020 Capital Improvements Budget is hereby amended per the accounting codes attached to this ordinance.
SECTION 4. That an expenditure of $1,155,244.89 or so much thereof as may be needed, is hereby authorized per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.