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File #: 1808-2021    Version: 1
Type: Ordinance Status: Passed
File created: 6/25/2021 In control: Public Utilities Committee
On agenda: 7/19/2021 Final action: 7/22/2021
Title: To authorize the Director of Public Utilities to modify and increase an existing engineering agreement with ms Consultants, Inc. for the Blueprint Columbus Hilltop Eureka/Fremont Area project; to authorize the expenditure of up to $ 1,354,680.64 from the Sanitary Sewer General Obligation Bond Fund; and to amend the 2020 Capital Improvements Budget. ($ 1,354,680.64)
Attachments: 1. ORD 1808-2021 Funding Template, 2. ORD 1808-2021 Utilization Form

Explanation

 

 BACKGROUND: This legislation authorizes the Director of Public Utilities to modify an existing engineering agreement with ms Consultants, Inc. for the Blueprint Columbus Hilltop Eureka/Fremont

project, CIP 650870-100802. This project is being completed as part of the City’s Blueprint Columbus program.  This project will construct various types of green infrastructure (GI) throughout the

neighborhood which will provide a higher water quality within the region by treating the surface runoff before it discharges to the waterways.  The project will also rehabilitate the existing

sanitary sewer laterals and install or redirect new roof downspouts so as to reduce inflow and infiltration (I&I) within the sanitary sewer system which will result in fewer water in basements (WIBs),

reduced sanitary sewer flows and decreased sanitary sewer overflows (SSOs).  This contract renewal will provide the funding necessary to finalize the engineering drawings and provide services during

and after construction, and to provide services during construction for two construction contracts Eureka/Fremont Lateral Lining and Eureka/Fremont Downspout Redirection.

 

The project is located in the “53 - Greater Hilltop” Community Planning Area.

 

 Amount of additional funds to be expended:  $1,354,680.64

 Original Contract                                $ 1,956,247.00

 Renewal 1                                          $    916,844.15 PO188204

 Renewal 2 (current)                            $ 1,354,680.64 TBD

 TOTAL                                               $ 4,227,771.79

 

 Reasons additional goods/services could not be foreseen: 

This modification was planned at contract origination.

Reasons other procurement processes are not used: 

Re-bid of the project will likely result in a higher project costs as much of the project history would be lost and would need to be rediscovered by another consultant unless the new RFP were won by the same consultant. In such a case, we would have missed significant time in acquiring and evaluating the new proposals without significant benefit. 

 

 How cost of modification was determined:

A cost estimate for the proposed scope of work was prepared by ms consultant and reviewed by DOSD. 

 

PROJECT TIMELINE: It is anticipated that this modification will be for a term of 2 years.

 

Contract Compliance No.:  34-6546916 | MAJ | Exp. 1/28/2022 | Vendor #: 006998

 

Emergency Designation:  Emergency designation is not requested.

 

ECONOMIC IMPACT: This project is being completed as part of the City’s Blueprint Columbus program.  This project will construct various types of green infrastructure (GI) throughout the

neighborhood which will provide a higher water quality within the region by treating the surface runoff before it discharges to the waterways.  The project will also rehabilitate the existing sanitary sewer

laterals and install or redirect new roof downspouts so as to reduce inflow and infiltration (I&I) within the sanitary sewer system which will result in fewer water in basements (WIBs), reduced sanitary

sewer flows and decreased sanitary sewer overflows (SSOs).  Community outreach is large part of these projects and the initial public meetings have been held.  Subsequent meetings with other interested,

neighborhood committees have also been held to inform them of the potential changes.

 

FISCAL IMPACT: This ordinance authorizes the expenditure of up to $ 1,354,680.64 from the Sanitary Sewer General Obligation Bond Fund 6109.  An amendment to the 2020 Capital Improvement Budget is necessary to align authority with the expenditure.

 

 

Title

 

To authorize the Director of Public Utilities to modify and increase an existing engineering agreement with ms Consultants, Inc. for the Blueprint Columbus Hilltop Eureka/Fremont Area project; to authorize the expenditure of up to $ 1,354,680.64 from the Sanitary Sewer General Obligation Bond Fund; and to amend the 2020 Capital Improvements Budget. ($ 1,354,680.64)

 

Body

 

WHEREAS, it is necessary to authorize the planned modification of an existing engineering agreement with ms Consultants, Inc. for the Blueprint Columbus Hilltop Eureka/Fremont project, CIP 650870-100802; and

 

WHEREAS, the original contract EL017749 was authorized by Ordinance 2387-2015; and

 

WHEREAS, the original contract was modified by Ordinance 1713-2017; and

 

WHEREAS, it is necessary to authorize an expenditure up to $ 1,354,680.64 from the Sanitary Sewer General Obligation Bond Fund 6109; and

 

WHEREAS, it is necessary to amend the 2020 Capital Improvements Budget to align budget authority with the expenditure; and

 

WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director to modify an existing engineering agreement with ms Consultants, Inc. for the Blueprint Columbus Hilltop Eureka/Fremont project, CIP 650870-100802, to mitigate overflows of DSRs (designed sewer relief) throughout the project area with a combination of green infrastructure and/or gray infrastructure, for the preservation of the public health, peace, property, safety, and welfare; now, therefore

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1. That the Director of Public Utilities is hereby authorized to modify an existing engineering agreement with ms Consultants, Inc., 2221 Schrock Road, Columbus, Ohio 43229 for the Blueprint Columbus Hilltop Eureka/Fremont project in accordance with the terms and conditions as shown in the agreement on file in the office of the Division of Sewerage and Drainage.

 

SECTION 2. That the expenditure of up to $ 1,354,680.64 or so much thereof as may be needed, is hereby authorized in the Sanitary Sewer General Obligation Bond Fund 6109 per the accounting codes attached to this ordinance.

 

SECTION 3. That the 2020 Capital Improvements Budget is amended per the accounting codes attached to this ordinance.

 

SECTION 4.  That the said firm, ms Consultants, Inc., shall perform the work to the satisfaction of the Director of Public Utilities and the Administrators of the Divisions of Sewerage and Drainage and Water.

 

SECTION 5.  That the City Auditor is hereby authorized to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be made from a project by monies from more than one source.

 

SECTION 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.

 

SECTION 7.  That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.

 

SECTION 8. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 9. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.