Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to provide final funding to the Ohio Department of Transportation (ODOT) so ODOT can close out its FRA-33-9.33 Urban Paving project, PID 93136 construction project.
Ordinance 0094-2018 authorized the Director of Public Service to provide funds to ODOT for FRA-33-9.33 Urban Paving project, PID 93136, encompassed the resurfacing of US 33 from Fishinger Road to Trabue Road. This project was completed as part of the ODOT Urban Paving Initiative, which requires the local municipality (Columbus) to contribute 20% of the total cost of surface treatment for the portion of the project within it corporation limits. Additionally, the City is required to contribute 100% of the cost of non-surface related items such as curbs, gutters, utility relocation, and partial and full-depth pavement repairs. Public Service provided the funds before the opening of the bids.
Ordinance 0936-2018 authorized the Director of Public Service to provide additional funds to ODOT’s revised estimate of the project's cost.
Ordinance 0164-2019 authorized the Director of Public Service to provide additional funds to ODOT after the opening of the bids because the bids came in higher than expected.
This ordinance authorizes the Director of Public Service to provide final funding to ODOT now that the project is complete.
Original deposit $36,060.00
Additional deposit #1 $21,952.00
Additional deposit #2 $ 4,760.00
Final Invoice $ 1,264.71
Total cost $64,036.71
2. FISCAL IMPACT
Funding for this project is available in the Street and Highway Improvement Non-Bond Fund, Fund 7766, in an amount of up to $1,264.71. An amendment to the 2020 Capital Improvement Budget is necessary to align spending with the proper project. The funds are appropriated.
3. EMERGENCY DESIGNATION
The department requests emergency designation in order to reimburse ODOT in a timely manner.
Title
To amend the 2020 Capital Improvement Budget; to authorize the Director of Public Service to provide final funding to the Ohio Department of Transportation for resurfacing US33; to authorize the expenditure of up to $1,264.71 from the Street and Highway Improvement Non-Bond Fund; and to declare an emergency. ($1,264.71)
Body
WHEREAS, the city has partnered with the Ohio Department of Transportation in order to resurface US 33 from Fishinger Road to Trabue Road (FRA-33-9.33, PID 93136); and
WHEREAS, the project is complete and the city owes ODOT additional funds to close out the project; and
WHEREAS, it is necessary to authorize an amendment to the 2020 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, in that it is necessary to reimburse ODOT in a timely manner, thereby preserving the public health, peace, property, safety and welfare; now, therefore; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2020 Capital Improvements Budget authorized by Ordinance 2521-2020 be amended to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change / Amended
7766 / 530282-100000 59-03 Resurfacing (Street & Highway Imp Carryover) / $8,446.00 / ($1,265.00) / $7181.00
7766 / P530282-100114 Resurfacing - Urban Paving US33 Riverside Drive - PID 93136 (Street & Highway Imp Carryover) / $0.00 / $1,265.00 / $1,265.00
SECTION 2. That the expenditure of $1,264.71, or so much thereof as may be necessary, is hereby authorized in Fund 7766 (Street and Highway Improvement Non-Bond Fund), Dept-Div 59-12 (Design and Construction), P530282-100114 (Resurfacing - Urban Paving US33 Riverside Drive - PID 93136), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Service is authorized to make final payment to the Ohio Department of Transportation in the amount of $1,264.71 in order to close out ODOT’s FRA-33-9.33 Urban Paving project, PID 93136 project.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.