Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to accept additional grant funding from the Ohio Department of Transportation (ODOT) for the Intersection Improvements - Hamilton Road at Livingston Avenue Safety Project PID 100927 construction project.
Ordinance 1758-2017 authorized the Director of Public Service to enter into a contract with Columbus Asphalt Paving for the construction of the Intersection Improvements - Hamilton Road at Livingston Avenue Safety Project PID 100927 and to provide for construction administration and inspection services in an amount up to $311,887.26, of which $255,180.48 was in grant funding.
Ordinance 1604-2019 authorized the Director of Public Service to modify and increase the original contract with Columbus Asphalt Paving, Inc., for the Intersection Improvements - Hamilton Road at Livingston Avenue Safety Project PID 100927 in an amount up to $30,000.00, of which $9,953.18 was in grant funding.
This ordinance allows the Director of Public Service to accept the additional grant funding from ODOT so expenses can be transferred into grant number G591706 Hamilton Road at Livingston Avenue 100927 in order to complete final accounting and close the grant out. The total amount of grant funding from ODOT is $265,133.67 of which $9,953.18 needs to be appropriated.
2. FISCAL IMPACT
Funding in the amount of $9,953.18 needs to be appropriated into the Federal Transportation Grant Fund, Fund 7765.
Title
To appropriate funds into the Federal Transportation Grant Fund; and to authorize the Director of Public Service to accept additional grant funding from the Ohio Department of Transportation for FRA-33-9.33 Urban Paving project, PID 93136 construction project. ($9,953.18)
Body
WHEREAS, ordinance 1758-2017 authorized the Director of Public Service to enter into a contract with Columbus Asphalt Paving for the construction of the Intersection Improvements - Hamilton Road at Livingston Avenue Safety Project PID 100927 and to provide for construction administration and inspection services in an amount up to $311,887.26, of which $255,180.48 was in grant funding from ODOT; and
WHEREAS, ordinance 1604-2019 modified the contract in an amount up to $30,000.00 for the purpose of performing additional Maintenance of Traffic work, of which $9,953.18 needs to be appropriated into the Federal Transportation Grant Fund; and
WHEREAS, Federal Transportation Grant Funds were used to pay for a portion of this project; and
WHEREAS, funds must be appropriated in the amount of $9,953.18 within the Federal Transportation Grant Fund in order to complete final accounting and close out G591706 (Hamilton Road at Livingston Avenue 100927); and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Service to authorize the Director of Public Service to accept additional grant funding from the Ohio Department of Transportation for FRA-33-9.33 Urban Paving project, PID 93136 construction project; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2021, the sum of $9,953.18 is appropriated in Fund 7765 (Federal Transportation Grant Fund), Dept-Div 5912 (Design and Construction), Grant G591706 (Hamilton Road at Livingston Avenue 100927), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 2. That the Director of Public Service is authorized to accept additional grant funding from the Ohio Department of Transportation in the amount of $9,953.18.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.