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File #: 1873-2021    Version: 1
Type: Ordinance Status: Passed
File created: 6/30/2021 In control: Public Utilities Committee
On agenda: 7/12/2021 Final action: 7/15/2021
Title: To authorize the Finance and Management Director to enter into a Universal Term Contract to purchase Flocculator Sprockets and Bearings Parts with Norfolk Bearings & Supply Co., Inc; to authorize the expenditure of $1.00 from the General Fund; and to declare an emergency. ($1.00).
Explanation

BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Flocculator Sprockets and Bearings Parts with Norfolk Bearings & Supply Co., Inc. The Division of Water is the primary user of these items. Flocculator Sprockets and Bearings Parts are used on the flocculation process tank at the water treatment plants. The term of the proposed contract is approximately two (2) years, expiring December 31, 2022, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on June 4, 2021. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001670.

The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329.06 relating to competitive bidding (Request for Quotation No. RFQ018787). Two (2) bids were received.

The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:

Norfolk Bearings & Supply Co., Inc., CC# 028917 expires 6/28/2023, All Items; $1.00

Total Estimated Annual Expenditure: $50,000.00, with the Division of Water as the primary user.

Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because these items are needed for maintaining the flocculation process tank at the City’s water treatment plant.

This company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001670. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.

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