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File #: 1181-2021    Version: 1
Type: Ordinance Status: Passed
File created: 5/5/2021 In control: Recreation & Parks Committee
On agenda: 7/19/2021 Final action: 7/22/2021
Title: To authorize the Director of Recreation and Parks to enter into contract with GPD Group to provide engineering services for the Hard Surface Improvements 2021-2022 Project; to authorize the transfer of $86,469.00 within the Recreation and Parks Voted Bond Fund, to authorize the amendment of the 2020 Capital Improvements Budget; to authorize the expenditure of $86,469.00 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($86,469.00)
Attachments: 1. Copy of Legislation - Hard Surface Improvements 2021-2022 - Design - FINAL
Explanation

Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with GPD Group to provide engineering services for the Hard Surface Improvements 2021-2022 Project. The contract amount is $76,469.00, with a contingency of $10,000.00, for a total of $86,469.00 being authorized by this ordinance.

Each year, the Recreation and Parks Department allocates a portion of the Capital Improvements Budget to the improvement of existing hard surfaces and new installations of hard surfaces. This particular contract focuses on the removal and replacement of existing asphalt and concrete surfaces that are highly used by the public, including entry drives, parking lots, and walkways. By improving these surfaces, safe and easy access can be ensured to the parks and facilities. Areas for improvement were initially considered through recommendations from internal staff and public involvement. All requests were assessed through a Pavement Condition Rating (PCR) form and were given a rating from 0, meaning the worst condition, to 100, meaning the best condition. All requests were prioritized for action based on their respective PCR scores. From there, staff confirmed which projects to move forward with.

This contract provides engineering services to assess existing hard surface conditions, design repairs for the hard surfaces, and create construction documents for bidding in early 2022.

Vendor Bid/Proposal Submissions (ODI designation status):

Proposals were advertised to three pre-qualified engineering firms that were pre-qualified through the bi-annual Request for Statement of Qualification (RFSQ) process through Vendor Services, in accordance with City Code Section 329, on March 10, 2021 and received by the Recreation and Parks Department on March 24, 2021. Request for proposals were sent to the following companies:

DLZ: (MBE)
GPD Group: (MBE)
Prime AE: (MBE)

Of note, professional services contracts are quality ...

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