Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with Strawser Paving Company for the ADA Ramp Projects - Citywide Curb Ramps 2021 project and to provide payment for construction, construction administration and inspection services.
This project consists of building ADA curb ramps at various locations in Columbus based on the 311 Service Request Ramp Priority List, and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents.
The estimated Notice to Proceed date is August 23, 2021. The project was let by the Office of Support Services through Vendor Services and Bid Express. Three bids were received on June 8, 2021, (all majority) and tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
Strawser Paving Company $1,364,129.18 Columbus, OH Majority
Decker Construction Company $1,457,665.59 Columbus, OH Majority
Shelly & Sands, Inc. $1,669,581.54 Columbus, OH Majority
Award is to be made to Strawser Paving Company as the lowest responsive and responsible and best bidder for their bid of $1,364,129.18. The amount of construction administration and inspection services will be $204,619.38. The total legislated amount is $1,568,748.56.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Strawser Paving Company.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Strawser Paving Company is 006114 and expires 01/14/2023.
3. PRE-QUALIFICATION STATUS
Strawser Paving Company and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT
A reimbursable grant in the Community Development Block Grant Fund, Fund 2248, provided by the U.S. Department of Housing and Urban Development (HUD), in the amount of $800,022.55 will fund construction for this project. Funds will need to be appropriated.
The remaining funding is available within a reimbursable grant from the Ohio Public Works Commission in the amount of $768,726.01. This amount will need to be appropriated within the Transportation Grants Fund, Fund 7763, #GTBD (ADA Curb Ramps CC11Y/CC12Y).
5. EMERGENCY DESIGNATION
Emergency action is requested in order to complete needed improvements at the earliest possible time to ensure the safety of the travelling public.
Title
To appropriate funds within the Community Development Block Grant Fund and the Transportation Grants Fund; to authorize the Director of Public Service to enter into contract with Strawser Paving Company for the ADA Ramp Projects - Citywide Curb Ramps 2021 project; to authorize the expenditure of up to $800,022.55 from the Community Development Block Grant Fund and $768,726.01 the Transportation Grants Fund for the project; to repay any unused grant funds at the end of the grant period; and to declare an emergency. ($1,568,748.56)
Body
WHEREAS, the Department of Public Service is engaged in the ADA Ramp Projects - Citywide Curb Ramps 2021 project; and
WHEREAS, the work for this project consists of building ADA curb ramps at various locations in Columbus based on the 311 Service Request Ramp Priority List; and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents; and
WHEREAS, Strawser Paving Company will be awarded the contract for the ADA Ramp Projects - Citywide Curb Ramps 2021 project; and
WHEREAS, the Department of Public Service requires funding to be available for the ADA Ramp Projects - Citywide Curb Ramps 2021 project for construction expense along with construction administration and inspection services; and
WHEREAS, funds must be appropriated within the Community Development Act Fund, Fund 2248, and the Transportation Grants Fund, Fund 7763; and
WHEREAS, the Director of Public Service must be authorized to enter into contract with Strawser Paving Company for the project; and
WHEREAS, funds will be expended from the Community Development Block Grant Fund, Fund 2248 and the Transportation Grants Fund, Fund 7763, to pay for the project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into contract with Strawser Paving Company in order to complete needed improvements at the earliest possible time to ensure the safety of the traveling public, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2021, the sum of $800,022.55 is appropriated in Fund 2248 (Community Development Block Grant FY 2021), Dept-Div 5912 (Design and Construction), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 2. That from the unappropriated monies in Fund 7763 (Transportation Grants Fund) and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2021, the sum of $768,726.01 is appropriated upon receipt of an executed grant agreement in Fund 7763 (Transportation Grants Fund), Dept-Div 5912 (Design and Construction), Grant Number to be determined by Auditor (ADA Curb Ramps CC11Y/CC12Y), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Service be and is hereby authorized to enter into a contract with Strawser Paving Company at 1595 Frank Road, Columbus, OH 43223, for the ADA Ramp Projects - Citywide Curb Ramps 2021 project in the amount of up to $1,364,129.18 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for necessary construction administration and inspection costs associated with the project up to a maximum of $204,619.38.
SECTION 4. That the expenditure of $800,022.55, or so much thereof as may be needed, is hereby authorized in Fund 2248 (Community Development Block Grant), Dept-Div 5912 (Design and Construction), in Object Class 06 (Capital Outlay)per the accounting codes in the attachment to this ordinance.
SECTION 5. That the expenditure of $768,726.01, or so much thereof as may be needed, is hereby authorized in Fund 7763 (Transportation Grants Fund), Dept-Div 5912 (Design and Construction), Grant No to be determined by Auditor (ADA Curb Ramps CC11Y/CC12Y), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 6. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. At the end of the grant period, any repayment of unencumbered balances required by the grantor is hereby authorized and any unused City match monies may be transferred back to the City fund from which they originated in accordance with all applicable grant agreements.
SECTION 10. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.