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File #: 1787-2021    Version: 1
Type: Ordinance Status: Passed
File created: 6/24/2021 In control: Public Service & Transportation Committee
On agenda: 7/19/2021 Final action: 7/22/2021
Title: To appropriate funds within the Community Development Block Grant Fund; to authorize the Director of Public Service to enter into a professional services contract with Fishbeck for the Pedestrian Safety - Hiawatha Park Drive - Community Sports Park to Hudson Street project; to authorize the expenditure of up to $250,000.00 from the Community Development Block Grant Fund for the project; to repay any unused grant funds at the end of the grant period; and to declare an emergency. ($250,000.00)
Attachments: 1. ORD 1787-2021 Accounting template

Explanation

1.  BACKGROUND

This ordinance authorizes the Director of Public Service to enter into professional services contracts with Fishbeck, Thompson, Carr & Huber, Inc., dba Fishbeck in the amount of up to $250,000.00 for the Pedestrian Safety - Hiawatha Park Drive - Community Sports Park to Hudson Street project.

 

The intent of this project is to provide the City of Columbus, Department of Public Service, additional resources for the development of the Pedestrian Safety - Hiawatha Park Drive - Community Sports Park to Hudson Street.  This project consists of the design of a new shared use path (SUP) along the east side and to fill sidewalk gaps along the west side of Hiawatha Park Drive from the new Community Sports Park to Hudson Street.

 

The Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Pedestrian Safety - Hiawatha Park Drive - Community Sports Park to Hudson Street contract.  The project was formally advertised on the Vendor Services and Bonfire web sites from May 26, 2021, to June 17, 2021. The City received eight (8) responses.  All proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on June 23, 2021.  The responding firms were: 

 

Company Name                                                      City/State            Majority/MBE/MBR/F1/AS1/PHC

Arcadis U.S.                                                                                                         Columbus, OH                                          Majority

Dynotec, Inc.                                                                                                         Columbus, OH                                          MBE

E.L. Robinson                                                                                                         Grandview, OH                                          Majority

Fishbeck                                                                                                         Columbus, OH                                          Majority

IBI Group                                                                                                         Columbus, OH                                          Majority

Michael Baker International                                                               Columbus, OH                                          Majority

The Osborn Engineering                                                                                    Columbus, OH                                          Majority

Resource International, Inc.                                                               Columbus, OH                                          WBE

 

Fishbeck received the highest score by the evaluation committee for the Pedestrian Safety - Hiawatha Park Drive - Community Sports Park to Hudson Street project and will be awarded the contract.

 

Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Fishbeck.

 

2.  CONTRACT COMPLIANCE

Fishbeck’s contract compliance number is CC011999 and expires 09/21/2022. 

 

3.  FISCAL IMPACT

A reimbursable grant in the Community Development Block Grant Fund, Fund 2248, provided by the U.S. Department of Housing and Urban Development (HUD), is available in the amount of $250,000.00. Funds will need to be appropriated.

 

4. EMERGENCY DESIGNATION

Emergency action is requested to expedite this contract to complete the project in a timely manner, enhancing the safety of the traveling public.

 

Title

To appropriate funds within the Community Development Block Grant Fund; to authorize the Director of Public Service to enter into a professional services contract with Fishbeck for the Pedestrian Safety - Hiawatha Park Drive - Community Sports Park to Hudson Street project; to authorize the expenditure of up to $250,000.00 from the Community Development Block Grant Fund for the project; to repay any unused grant funds at the end of the grant period; and to declare an emergency. ($250,000.00)

 

Body

 

WHEREAS, there is a need to enter into a professional services contract to provide for the design of a new shared use path (SUP) along the east side and to fill in sidewalk gaps along the west side of Hiawatha Park Drive; and

 

WHEREAS, the Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Pedestrian Safety - Hiawatha Park Drive - Community Sports Park to Hudson Street project; and

 

WHEREAS, Fishbeck submitted the best overall proposal for this project; and

 

WHEREAS, it is necessary to enter into a contract with Fishbeck for the provision of professional engineering consulting services described above in the amount of up to $250,000.00; and

 

WHEREAS, funding is available for this project through a reimbursable grant in Fund 2248, the Community Development Block Grant Fund, provided by the United States Department of Housing and Urban Development; and

 

WHEREAS, funds wi1l need to be appropriated within Fund 2248, the Community Development Block Grant Fund; and

 

WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director of Public Service to enter into contract with Fishbeck in order to provide funding for the Pedestrian Safety - Hiawatha Park Drive - Community Sports Park to Hudson Street so that upcoming design project may be governed by updated standards, policies, and practices as soon as possible, to ensure the safety of the traveling public thereby preserving the public health, peace, property, safety and welfare; now, therefore

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2021, the sum of $250,000.00 is appropriated in Fund 2248 (Community Development Block Grant Fund), Dept-Div 5912 (Design and Construction), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.

SECTION 2.  That the Director of Public Service be, and hereby is, authorized to enter into a professional services contract with Fishbeck at 1 East Campus View, Boulevard, Suite 310, Columbus, OH  43235, for the Pedestrian Safety - Hiawatha Park Drive - Community Sports Park to Hudson Street project in an amount up to $250,000.00 per the account codes in the attachment to this ordinance.

 

SECTION 3.  That the expenditure of $250,000.00, or so much thereof as may be needed, is hereby authorized in Fund 2248 (Community Development Block Grant Fund), Dept-Div 5912 (Design and Construction), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.

 

SECTION 4.  Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 5.  That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.

 

SECTION 6.  That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.

 

SECTION 7.  That, at the end of the grant period, any repayment of unencumbered balances required by the grantor is hereby authorized and any unused City match monies may be transferred back to the City fund from which they originated in accordance with all applicable grant agreements.

 

SECTION 8.  That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.