Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with Double Z Construction Company for the Bridge Rehabilitation - Harrison Road over Dry Run East of Hague Avenue project and to provide payment for construction, construction administration and inspection services.
The project involves building a new structure that will be a 4-sided precast concrete box culvert with enough width to accommodate sidewalk on the north side of the roadway. Work includes replacing the existing precast concrete box culvert carrying Harrison Road over Dry Run located 0.2 miles east of Hague Avenue and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents.
The estimated Notice to Proceed date is August 6, 2021. The project was let by the Office of Support Services through Vendor Services and Bid Express. Four bids were received on May 20, 2021, (all majority) and tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
Double Z Construction Company $394,632.29 Columbus, OH Majority
The Righter Company $461,340.00 Columbus, OH Majority
Complete General Const. Co. $463,535.05 Columbus, OH Majority
Axis Civil Construction $535,041.69 Columbus, OH Majority
Award is to be made to Double Z Construction Company as the lowest responsive and responsible and best bidder for their bid of $394,632.29. The amount of construction administration and inspection services will be $39,463.23. The total legislated amount is $434,095.52.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Double Z Construction Company.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Double Z Construction Company is CC005966 and it expired 6/10/21. The vendor will be contract compliant by the time Council reads the ordinance.
3. PRE-QUALIFICATION STATUS
Double Z Construction Company and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT
There is a reimbursable budgeted expense of $153,912.07 for this project within the Transportation Grant Fund, Fund 7763, Grant No. TBD (Harrison Road Culvert CC23Y/CC24Y). Funds will need to be appropriated.
The remaining balance of $280,183.45 is available and appropriated within the Streets and Highways Bond Fund, Fund 7704.
5. EMERGENCY DESIGNATION
Emergency action is requested in order to complete needed improvements at the earliest possible time to ensure the safety of the traveling public.
Title
To appropriate funds within the Transportation Grant Fund; to authorize the Director of Public Service to enter into contract with Double Z Construction Company for the Bridge Rehabilitation - Harrison Road over Dry Run East of Hague Avenue project; to authorize the expenditure of up to $434,095.52 from the Streets and Highways Bond Fund and the Transportation Grants Fund for the project; to repay any unused grant funds at the end of the grant period; and to declare an emergency. ($434,095.52)
Body
WHEREAS, the Department of Public Service is engaged in the Bridge Rehabilitation - Harrison Road over Dry Run East of Hague Avenue; and
WHEREAS, the project involves building a new structure that will be a 4-sided precast concrete box culvert with enough width to accommodate sidewalk on the north side of the roadway. Work includes replacing the existing precast concrete box culvert carrying Harrison Road over Dry Run located 0.2 miles east of Hague Avenue and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents; and
WHEREAS, Double Z Construction Company will be awarded the contract for the Bridge Rehabilitation - Harrison Road over Dry Run East of Hague Avenue project; and
WHEREAS, the Department of Public Service requires funding to be available for the Bridge Rehabilitation - Harrison Road over Dry Run East of Hague Avenue project for construction expense along with construction administration and inspection services; and
WHEREAS, Transportation grant funds will be used to pay for a portion of this project; and
WHEREAS, funds must be appropriated within the Transportation Grants Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into contract with Double Z Construction Company in order to complete needed improvements at the earliest possible time to ensure the safety of the traveling public, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the unappropriated monies in Fund 7763 (Transportation Grants Fund), and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the grant period, the sum of $153,912.07 is appropriated upon receipt of an executed grant agreement in Fund 7763 (Transportation Grants Fund), Dept-Div 5911 (Infrastructure Management), Grant No. to be determined by Auditor (Harrison Road Culvert CC23Y/CC24Y), Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 2. That the Director of Public Service be and is hereby authorized to enter into a contract with Double Z Construction Company, 2550 Harrison Road, Columbus, Ohio 43204, for the Bridge Rehabilitation - Harrison Road over Dry Run East of Hague Avenue project in the amount of up to $394,632.29 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for necessary construction administration and inspection costs associated with the project up to a maximum of $39,463.23.
SECTION 3. That the expenditure of $280,183.45, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5911 (Infrastructure Management), Project P530301-162111 (Bridge Rehabilitation - Harrison Road over Dry Run East of Hague Avenue), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 4. That the expenditure of $153,912.07, or so much thereof as may be needed, is hereby authorized in Fund 7763 (Transportation Grants Fund), Dept-Div 5911 (Infrastructure Management), Grant No. TBD (Harrison Road Culvert CC23Y/CC24Y), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That, at the end of the grant period, any repayment of unencumbered balances required by the grantor is hereby authorized and any unused City match monies may be transferred back to the City fund from which they originated in accordance with all applicable grant agreements.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.