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File #: 1853-2021    Version: 1
Type: Ordinance Status: Passed
File created: 6/29/2021 In control: Public Utilities Committee
On agenda: 7/19/2021 Final action: 7/22/2021
Title: To amend Ordinance 1495-2021 in order to correct the Federal Identification Number (FID), vendor number and vendor name and to allow the Director of Public Utilities to proceed with entering into contract with Intelex Technologies for the purchase of software support and upgrade services to be used by the Department of Public Utilities, for the Division of Water, Division of Sewerage and Drainage, and Division of Power, and to declare an emergency. ($0.00)

Explanation

 

The purpose of this ordinance is to amend Ordinance 1495-2021 in order to correct the Federal Identification Number, vendor number and name of the vendor that is being awarded the contract for the purchase of software support and upgrade services.

 

The purpose of Ordinance 1495-2021 was to authorize the Director of Public Utilities to enter into contract for the purchase of software support and upgrade services to be used by the Department of Public Utilities, for the Division of Water, Division of Sewerage and Drainage, and Division of Power.

 

The reason that Public Utilities is requesting this amendment is due to the fact that the original Ordinance 1495-2021, passed by Columbus City Council on June 28, 2021 and signed by the Mayor on June 30, 2021, referenced the Federal Identification Number (FID), the vendor number and vendor name incorrectly.  Within the ordinance it allowed for the Director of Public Utilities to enter into contract with Intelex Technologies Inc., vendor number 011016 under the Federal ID #98-0605430.  The company has now confirmed that they will be operating under the name Intelex Technologies, vendor number 038166 under the Federal ID #98-1506411.

 

SUPPLIER:  Intelex Technologies     Vendor #038166     FID #98-1506411  Expires 6/29/23

Intelex Technologies does not hold MBE/FBE status.

 

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

 

FISCAL IMPACT:  Auditor’s Certificate #ACPO006631 from Ordinance 1495-2021 will be utilized to establish the new contract after this Ordinance has passed.  No additional funds are requested at this time. 

 

EMERGENCY DESIGNATION:  This ordinance is being submitted as an emergency to allow for the establishment of the contract under the correct Federal Identification Number (FID), vendor number and company name without delay.

 

 

Title

 

To amend Ordinance 1495-2021 in order to correct the Federal Identification Number (FID), vendor number and vendor name and to allow the Director of Public Utilities to proceed with entering into contract with Intelex Technologies for the purchase of software support and upgrade services to be used by the Department of Public Utilities, for the Division of Water, Division of Sewerage and Drainage, and Division of Power, and to declare an emergency.  ($0.00)      

 

 

Body

 

WHEREAS, Ordinance 1495-2021 authorized the Director of Public Utilities to enter into contract with Intelex Technologies Inc. for the purchase of software support and upgrade services to be used by the Department of Public Utilities, for the Division of Water, Division of Sewerage and Drainage, and Division of Power; and

 

WHEREAS, after passage of Ordinance 1495-2021 it was determined that the company Federal Identification Number (FID), vendor number and name did not appear correctly in all parts of the ordinance to be used for this contract; and

 

WHEREAS, it is necessary to correct the Federal Identification Number (FID), vendor number and company name in all parts of the ordinance so the Director of Public Utilities may proceed with entering into contract with Intelex Technologies for this purchase; and

 

WHEREAS, Auditor’s Certificate #ACPO006631 from Ordinance 1495-2021 will be utilized to establish the new contract after this Ordinance has passed.  No additional funding is necessary or required with this ordinance; and

WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, for the Division of Water, Division of Sewerage and Drainage and Division of Power, in that it is immediately necessary to authorize the amendment so that the Director of Public Utilities may proceed with entering into contract without delay, utilizing the correct Federal Identification Number (FID), vendor number and company name, for the purchase of software support and upgrade services, thereby preserving the public health, peace, property, safety and welfare; now, therefore

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1.  That Ordinance 1495-2021 be and hereby is amended as follows:

 

"(background)

 

This ordinance authorizes the Director of Public Utilities to enter into an agreement with Intelex Technologies Inc Intelex Technologies for the purchase of software support and upgrade services.  Intelex is a system used by the Regulatory Compliance Section and Divisions at the Department of Public Utilities to track documents and keep work flow compliant. The Intelex system is a third party, vendor-hosted software and the code cannot be modified by City Staff.  Intelex will need to be upgraded in the future and an annual subscription fee will be paid to use the software.  In order to keep the technology solution current, the Department of Public Utilities will need to contract with Intelex Technologies, Inc. Intelex Technologies to transition from the Intelex v5 platform to the v6 platform in Intelex’s hosted environment.

 

Intelex Technologies, Inc. Intelex Technologies is the recommended vendor for this upgrade. They provide the software and existing software support. They are in the best position to provide the Department of Public Utilities with services for the upgrade project.

 

Supplier:  Intelex Technologies, Inc. Intelex Technologies     Vendor# 011016 038166   CC# 98-0605430 98-1506411  Expires (6/29/23)

 

(title)

 

To authorize the Director of Public Utilities to enter into a professional service agreement with Intelex Technologies, Inc. Intelex Technologies to provide software support services to upgrade the Intelex system; to waive the competitive bidding provisions of City Code; and to authorize the expenditure of $52,095.00 from the Sanitary Sewer Operating Fund, Water Operating Fund, Power Operating Fund, and Stormwater Operating Fund. ($52,095.00)

 

(body)

 

WHEREAS, the Department of Public Utilities has a need for professional services to keep the technology solution current for software and software support and to upgrade platforms in Intelex Technologies, Inc.’s Intelex Technologies hosted environment; and

 

WHEREAS, due to extensive record keeping requirements of EMS, Intelex Technologies, Inc. Intelex Technologies is the recommended provider for this upgrade since they are the current provider of software support and the code cannot be modified by City Staff; and

 

WHEREAS, Intelex Technologies Inc.’s Intelex Technologies database record keeping systems are currently being utilized at the Department of Public Utilities for support and maintenance of their EMS program on a subscription basis.  In order to keep the technology solution current, Intelex Technologies, Inc. Intelex Technologies is the recommended vendor for this system upgrade.  As such, this ordinance seeks authority to waive the competitive bidding provisions of Columbus City Code section 329; and

 

(section 1)

 

SECTION 1. That the Department of Public Utilities Director is hereby authorized to establish a contract with Intelex Technologies Inc. Intelex Technologies for software support and upgrades to the current platform in Intelex Technologies, Inc.’s Intelex Technologies hosted environment in accordance with the terms and conditions of the agreement on file in the Office of the Director of Public Utilities."

 

SECTION 2.   That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.