header-left
Share to Facebook Share to Twitter Bookmark and Share
File #: 1863-2021    Version: 1
Type: Ordinance Status: Passed
File created: 6/29/2021 In control: Finance Committee
On agenda: 7/19/2021 Final action: 7/22/2021
Title: To authorize an appropriation within the Community Development Block Grant Fund; to authorize the Director of Finance and Management to enter into a contract on behalf of the Office of Construction Management with Heapy Engineering for design of the replacement of 11 rooftop units and localized controls and a comprehensive HVAC assessment at the Gladden Community House and J. Ashburn Youth Center located at 85 S. Clarendon Avenue; to authorize the expenditure of $77,890.00 from the Community Development Block Grant Fund; and to declare an emergency. ($77,890.00)
Attachments: 1. Gladden Ashburn HVAC -Boys Girls Club.pdf
Explanation
BACKGROUND: This legislation appropriates and encumbers $77,890.00 from the Community Development Block Grant (CDBG) and authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Heapy Engineering for the HVAC replacement design work at Gladden Community House and J. Ashburn Youth Center located at 85 S. Clarendon Avenue.
This project will replace 11 rooftop units and localized controls for the J Ashburn Youth Center. While the Gladden House will be a comprehensive HVAC assessment. The design will be done for the whole building; Replacement upgrades shall include (2) Rooftop Air handlers, existing controls, existing VAVs and existing unit heaters.
The Department of Finance and Management, Office of Construction Management, solicited a Request for Proposals for design services related to a replacement of 11 rooftop units and localized controls, a comprehensive HVAC assessment. This project was formally advertised on the Vendor Services website. On June 10, 2021 the city received three (3) responses (0 FBE, 0 WBE, 1 MBE) as listed. All proposals were deemed responsive and were fully evaluated by the Evaluation Committee:

Bidder/AE City FBE/MBE
Dynamix Engineering Columbus MBE
Heapy Engineering Columbus EBOCC
Kramer Engineers Columbus N/A

Heapy Engineering received the highest score by the evaluation committee and therefore the Office of Construction Management is recommending that they be awarded the Gladden-Ashburn HVAC Replacement contract.

Heapy Engineering Contract Compliance No. 31-1743951, expiration date October 21, 2022.

Emergency action is requested to meet the requirement and deadline of the Community Development Block Grant.

Fiscal Impact: This legislation authorizes an expenditure of $77,890.00 from the Community Development Block Grant (CDBG) for design of the replacement of 11 rooftop units and localized controls and a comprehensive HVAC assessment at the ...

Click here for full text