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File #: 1870-2021    Version: 1
Type: Ordinance Status: Passed
File created: 6/30/2021 In control: Technology Committee
On agenda: 7/19/2021 Final action: 7/22/2021
Title: To authorize the Director of the Department of Technology to renew an existing contract with Technology Site Planners to provide data center alarm monitoring and first responder services; to authorize the expenditure of $54,105.00 from the Department of Technology, Information Services Division, Information Services Operating Fund and to declare an emergency. ($54,105.00)
Attachments: 1. City of Columbus Alarm Monitoring First Responder Services Proposal 2021-2022, 2. 1870-2021EXP

Explanation

This ordinance authorizes the Director of Technology to renew an  existing  contract  with  Technology  Site Planners (TechSite) to provide data center alarm monitoring and first responder services in the amount of $54,105.00 for a  (12)  twelve  month  term  period  beginning  September  01,  2021 through  August  31,  2022. This renewal is the second of two-one year renewals of the original contract, authorized by ordinance 1603-2019. This agreement is not subject to automatic renewal. This is the last available renewal of this contract. 

 

The Department of Technology (DoT), through the utilization of  a  Request  for  Statement  of  Qualification process, received one (1) response to (RFSQ011919) on  April  12,  2019 from  Technology  Site  Planners (TechSite) for alarm monitoring and first responder services to the City's data centers critical   infrastructure.

 

These services are critical for monitoring the city’s data   center   infrastructure,   including   uninterrupted power supply systems, heating, cooling and ventilation units, automatic transfer switch and power distribution units, generators, etc. Failure in any electrical and/or mechanical component can adversely affect the city’s IT applications and services provided by the Department of Technology. The alarm  monitoring and first responder services  supplements existing 24x7 operations staff and helps to eliminate  the incidence of equipment failure.

 

FISCAL IMPACT:

Funds to cover the cost of this  service  have  been  identified  and  are  available  in  the  Department  of Technology, Information Services Division, Information Services Operating Fund.

 

CONTRACT COMPLIANCE:

Vendor Name: Technology Site Planners F.I.D/CC#: 31-1811554 - Expiration Date 6/26/2023 DAX Vendor #: - 005995

 

EMERGENCY:

Emergency legislation is required to facilitate prompt contract execution and related payment for services.

 

Title

To authorize the Director of the Department of Technology to renew an existing contract with Technology Site Planners to  provide  data  center  alarm  monitoring  and  first  responder  services; to authorize the expenditure of $54,105.00 from the Department of Technology, Information Services Division, Information Services Operating Fund and to declare an emergency. ($54,105.00)

 

Body

WHEREAS, on April 12, 2019, Technology Site Planners was  the  only  respondent  to  RFSQ011919 for alarm monitoring and first responder services to the City's data centers critical infrastructure; and

 

WHEREAS,  Ordinance  1603-2019 authorized  entering  into  contract   with   Technology   Site   Planners for one year, with two one-year renewal options; and

 

WHEREAS, the Department of Technology desires to renew an existing contract with Technology Site Planners for the period of September 1, 2021 through August 31, 2022; and

 

WHEREAS, this is the second and last renewal available on the above-mentioned contract; and

 

WHEREAS, an emergency exists  in  the  Department  of  Technology  in  that  it  is  immediate  necessary  to authorize the Director to renew an existing contract with Technology  Site  Planners  to  provide  data  center  alarm  monitoring and first responder services to facilitate prompt contract execution and related payment for services, thereby preserving the public  health,  peace,  property,  safety,  and  welfare;  now, therefore:

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1. That the  Director  of  the  Department  of  Technology  be  and  is  hereby  authorized  to  renew an existing contract  with  Technology  Site  Planners  (TechSite) to  provide  data  center  alarm  monitoring  and  first responder services for the term period of September 1, 2021 to August 31, 2022, at a cost of $54,105.00.

 

SECTION 2. That the expenditure  of  $54,105.00 or  so  much  thereof  as  may  be  necessary  is  hereby authorized to be expended from the Department  of  Technology,  Information  Services  Operating  Fund,  as follows in the attachment to this ordinance: (see attachment 1870-2021 EXP)

 

SECTION 3. That the City Auditor  is  authorized  to  make  any  accounting  changes  to  revise  the  funding source for any contract or contract modifications associated with this ordinance.

 

SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 5. That for the reasons  stated  in  the  preamble  hereto,  which  is  hereby  made  a  part  hereof, this ordinance is  hereby  declared  to  be  an  emergency  measure  and  shall  take  effect  and  be  in  force  from and after its  passage  and  approval  by  the  Mayor,  or  ten  days  after  passage  if  the  Mayor  neither  approves nor vetoes the same.