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File #: 1877-2021    Version: 1
Type: Ordinance Status: Passed
File created: 6/30/2021 In control: Public Safety Committee
On agenda: 7/19/2021 Final action: 7/22/2021
Title: To authorize the Director of the Department of Public Safety, on behalf of the Division of Support Services, to enter into contract with Sound Communications for annual preventative maintenance for the audio digital communications recording system for the Police and Fire Communications System, in accordance with the sole source provisions of the Columbus City Codes; to authorize the expenditure of $82,288.64 from the General Fund; and to declare an emergency. ($82,288.64)
Attachments: 1. Financial Coding.pdf, 2. Sole source form 2021.pdf, 3. SCI Letter of Authorization - Columbus 06112020.pdf
Explanation
BACKGROUND:
This legislation seeks to authorize the Director of the Department of Public Safety, on behalf of the Division of Support Services, to enter into a maintenance and support contract with Sound Communications, Inc. The agreement with Sound Communications is for maintenance, hardware replacement, and technical support on the Audio Digital Communications Recording Systems. The audio digital communication recording systems are used to track and store audio files that are used for police and fire investigations as well as public information requests from the City Attorney, outside attorneys, and other public entities and the general public.

Bid Information: This maintenance and support agreement is being executed in accordance with the sole source provisions of Chapter 329 of the Columbus City Code; Sound Communications Inc. is the proprietary software licensing and maintenance contractor for the City's current Audio Digital Communications Recording Systems.

Contract Compliance: Contract Compliance No. is 31-1331321, with an expiration date of 8/22/2021.

Emergency Designation: Emergency designation is requested to ensure the continued reliability of the Police and Fire Communication Systems.

FISCAL IMPACT: This ordinance authorizes the expenditure of $82,288.64 from the Division of Support Service’s general fund budget for a maintenance and support agreement for the audio digital communication recording system with Sound Communications, Inc.

Expenditures on maintenance and support for the Audio Digital Communications Recording System over the previous three years were as follows:
2018 $80,787.90
2019 $82,288.64
2020 $82,288.64

Title

To authorize the Director of the Department of Public Safety, on behalf of the Division of Support Services, to enter into contract with Sound Communications for annual preventative maintenance for the audio digital communications recording system for the Polic...

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