Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to renew a contract to add funds for year two of a three year contract for explosive gas monitoring with Civil and Environmental Consultants, Inc., in the amount of $15,000.00, and to authorize the Director of Public Service to execute contract modifications if needed to clarify terms and conditions of the contract or to implement program improvements and enhancements. The Department of Public Service has an ongoing need for contractual services for explosive gas monitoring and reporting therein, at the former Franklin County landfill sites, which is required by the Ohio Environmental Protection Agency.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Civil and Environmental Consultants, Inc.
2. CONTRACT COMPLIANCE
Civil and Environmental Consultants, Inc. contract compliance number is CC005879 and expired 6/8/2019. The vendor will need to update their profile before a contract PO can be approved.
3. FISCAL IMPACT
This planned contract renewal and expenditure is planned and appropriated in the Division of Refuse Collection's 2021 General Fund budget.
4. EMERGENCY DESIGNATION
Emergency action is requested to allow timely execution of this contract, to prevent a lapse of in monitoring at the landfill sites, so the appropriate reports can be submitted to the Ohio Environmental Protection Agency by the required deadlines.
Title
To authorize the Director of Public Service to renew the contract with Civil and Environmental Consultants, Inc., for explosive gas monitoring; to authorize the expenditure of $15,000.00 for the second year of a three year contract; and to declare an emergency. ($15,000.00)
Body
WHEREAS, the City of Columbus, Department of Public Service requires explosive gas monitoring services; and
WHEREAS, a three year contract with two renewal options to perform these services was awarded to Civil and Environmental Consultants, Inc. (RFQ015889); and
WHEREAS, to authorize the option to renew the contract for year two of a three year contract; and
WHEREAS, it is necessary to add funds to the contract to pay for year two; and
WHEREAS, it is necessary to authorize the expenditure of $15,000.00 from the Division of Refuse Collection from the General Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Refuse Collection Division, in that it is immediately necessary to authorize the Director to renew the contract with Civil and Environmental Consultants, Inc. to prevent a lapse in the contract and to allow the continuation of the service, thereby preserving the public health, peace, property, safety and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and hereby is authorized to renew a contract for year two of a three year contract with Civil and Environmental Consultants, Inc., 250 Old Wilson Bridge Road - Ste-250, Worthington, OH 43085, to pay for the 2021 Explosive Gas Monitoring contract.
SECTION 2. That the expenditure of $15,000.00, or so much thereof as may be needed, is hereby authorized in Fund 1000, the General Fund, Object Class 03 (Purchased Services).
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.