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File #: 1910-2021    Version: 1
Type: Ordinance Status: Passed
File created: 7/2/2021 In control: Finance Committee
On agenda: 7/19/2021 Final action: 7/22/2021
Title: To authorize the Finance and Management Director to enter into a Universal Term Contract to purchase professional services for Laboratory Water Sample Analysis with Analytical Services, Inc.; to authorize the expenditure of $1.00 from the General Fund; and to declare an emergency. ($1.00).
Explanation

BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase professional laboratory services for Laboratory Water Sample Analysis with Analytical Services, Inc. The Division of Water is the primary user of these items. These professional laboratory services are used to test water and environmental samples for Giardia and Cryptosporidium and other microbial contaminants. The term of the proposed contract is approximately two (2) years, expiring August 31, 2023, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on July 1, 2021. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001670.

The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329.06 relating to competitive bidding (Request for Quotation No. RFQ018974). Two (2) bids were received.

The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:

Analytical Services, Inc., CC# 000118 expires 7/6/2023, All Items; $1.00

Total Estimated Annual Expenditure: $50,000.00, with the Division of Water as the primary user.

Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because these services are needed for maintaining quality assurance of the City’s water.

This company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001670. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expe...

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