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File #: 1926-2021    Version: 1
Type: Ordinance Status: Passed
File created: 7/6/2021 In control: Technology Committee
On agenda: 7/19/2021 Final action: 7/22/2021
Title: To authorize the Director of the Department of Technology to enter into contract with Brown Enterprises LLC for Smartsheet Control Center subscriptions and licenses; to authorize the expenditure of $71,140.00 from the Department of Technology, Information Services Division, Information Services Operating Fund and to declare an emergency. ($71,140.00)
Attachments: 1. 1926-2021EXP, 2. 2021 SMARTSHEET Formal Bid Specification, 3. COC_Q15109 Smartsheet Renewal 06_14_21
Explanation
This ordinance authorizes the Director of the Department of Technology to enter into contract with Brown Enterprises LLC for Smartsheet Control Center subscriptions and licenses for various city departments. The Department of Technology (DoT), through the utilization of a Request for Quotation process, received four (4) responses to RFQ019097 on July 2, 2021. Brown Enterprises LLC submitted the lowest, responsive quote.

Smartsheet is used by several city agenices as it is (and can be) used to collaborate on project timelines, documents, calendars, assignments and related tasks. Smartsheet’s relatively simple user interface centers on "smartsheets," similar to other popular spreadsheets. Additionally, Smartsheet can import data from other applications, such as Microsoft Office or Google.

The contract authorized by this ordinance will begin on July 30, 2021 and end on August 30, 2022. It is not subject to automatic renewal however, upon mutual agreement and authorized appropriation, it may be renewed up to three times.
Finally, this ordinance authorizes the expenditure of $71,140.00 for the above-described purpose.

FISCAL IMPACT
Funds to cover the cost of this service have been identified and are available in the Department of Technology, Information Services Division, Information Services Operating Fund.

CONTRACT COMPLIANCE
Vendor Name: Brown Enterprises LLC F.I.D/CC#: 90-0353698 - Expiration Date 12-31-2023
DAX Vendor #: - 010668

EMERGENCY
Emergency legislation is required to facilitate prompt contract execution and related payment for services.

Title
To authorize the Director of the Department of Technology to enter into contract with Brown Enterprises LLC for Smartsheet Control Center subscriptions and licenses; to authorize the expenditure of $71,140.00 from the Department of Technology, Information Services Division, Information Services Operating Fund and to declare an emergency. ($71,140.00)

Body
]WHEREAS, On July 2, 2021, Brown Ent...

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