Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Police Leather Uniform Accessories with Galls Ltd. The Division of Police is the sole user for leather uniforms and accessories. The apparel and accessories are used for its sworn and civilian personnel. The term of the proposed option contract would be approximately three (3) years, expiring October 31, 2024, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on June 17, 2021. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001670.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ018858). Two (2) bids were received.
The Purchasing Office is recommending award to the overall responsive, responsible and best bidder as follows:
Galls Ltd., CC# 007478 expires 6/29/2023, Items 1-57, $1.00
Total Estimated Annual Expenditure: $100,000.00, Division of Police, the primary user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance to ensure an uninterrupted supply of apparel and accessories needed for the Division of Police sworn and civilian personnel.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001670. The Public Safety Department will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a contract for the option to purchase Police Leather Uniform Accessories with Galls LLC; to authorize the expenditure of $1.00 from General Budget Reservation BRPO001670; and to declare an emergency. ($1.00).
Body
WHEREAS, the Police Leather Uniform Accessories UTC will provide for the purchase of apparel and accessories used for its sworn and civilian personnel; and,
WHEREAS, the Purchasing Office advertised and solicited formal bids on June 17, 2021 and selected the overall responsive, responsible and best bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Public Safety Department in that it is necessary to authorize the Finance and Management Director to immediately enter into a Universal Term Contract for the option to purchase Police Leather Uniform Accessories to ensure an uninterrupted supply, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following contract for the option to purchase Police Leather Uniform and Accessories in accordance with Request for Quotation RFQ018858 for a term of approximately three (3) years, expiring October 31, 2024, with the option to renew for one (1) additional year, as follows:
Galls LLC, Items 1-57, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001670 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.