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File #: 1947-2021    Version: 1
Type: Ordinance Status: Passed
File created: 7/7/2021 In control: Public Safety Committee
On agenda: 7/19/2021 Final action: 7/22/2021
Title: To authorize the Finance and Management Director to enter into a contract for the option to purchase Pipes and Drums Apparel with J. Higgins, Ltd.; to authorize the expenditure of $1.00 from General Budget Reservation BRPO001670; and to declare an emergency. ($1.00).

 Explanation

 

BACKGROUND:  This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Pipes and Drums Apparel with J. Higgins, Ltd  The Public Safety Department is the primary user for the clothing and accessories used by the Pipes and Drums personnel.  The term of the proposed option contract would be approximately three (3) years, expiring October 31, 2024, with the option to renew for one (1) additional year.  The Purchasing Office opened formal bids on June 17, 2021.   In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001670.                     

 

The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Chapter 329 relating to competitive bidding (Request for Quotation No. RFQ018859).   One (1) bid was received. 

 

The Purchasing Office is recommending award to the overall responsive, responsible and best bidder as follows:

 

J. Higgins, Ltd., CC# 008016, expires 7/8/2022, Items 1-12, $1.00

Total Estimated Annual Expenditure: $15,000.00, Public Safety Department, the primary user

 

Emergency Designation:  The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance to ensure an interrupted supply of clothing and accessories used by the Public Safety Department Pipes and Drums personnel.

 

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.  

 

FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001670.  The Public Safety Department will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures. 

 

Title

 

To authorize the Finance and Management Director to enter into a contract for the option to purchase Pipes and Drums Apparel with J. Higgins, Ltd.; to authorize the expenditure of $1.00 from General Budget Reservation BRPO001670; and to declare an emergency. ($1.00).

 

Body

 

WHEREAS, the Pipe and Drums Apparel UTC will provide for the purchase of clothing and accessories used by the Pipes and Drums personnel; and, 

 

WHEREAS, the Purchasing Office advertised and solicited formal bids on June 17, 2021 and selected the overall responsive, responsible and best bidder; and

 

WHEREAS, an emergency exists in the usual daily operation of the Public Safety Department in that it is immediately necessary to authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Pipes and Drums Apparel to ensure an interrupted supply of clothing and accessories, thereby preserving the public health, peace, property, safety, and welfare; now, therefore

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1.  That the Finance and Management Director is hereby authorized to enter into the following contract for the option to purchase Pipes and Drums Apparel in accordance with Request for Quotation RFQ018859 for a term of approximately three (3)  years, expiring October 31, 2024 with the option to renew for one (1) additional year, as follows:

 

J. Higgins, Ltd., Items 1-12, $1.00

 

SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001670 of this ordinance to pay the cost thereof.

 

SECTION 3.  That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 4.  That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.