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File #: 1952-2021    Version: 1
Type: Ordinance Status: Passed
File created: 7/7/2021 In control: Recreation & Parks Committee
On agenda: 7/19/2021 Final action: 7/22/2021
Title: To authorize the Director of Recreation and Parks to modify an existing contract with Columbus Asphalt Paving for the Olentangy Trail - Worthington Hills Extension Project; to authorize the transfer of $28,893.28 within the Recreation and Parks Voted Bond Fund, to authorize the amendment of the 2020 Capital Improvements Budget; to authorize the expenditure of $28,893.28 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($28,893.28)
Attachments: 1. Legislation - Olentangy Trail - Worthington Hills Extension - Modification - FINAL - ATTACHMENT

Explanation

 

Background: This ordinance authorizes the Director of the Recreation and Parks Department to modify an existing contract with Columbus Asphalt Paving for construction of the Olentangy Trail - Worthington Hills Extension Project. The modification amount being authorized by this ordinance is $28,893.28.

 

In 2019, the Department contracted with Columbus Asphalt Paving to construct a 0.35 mile extension of the Olentangy Trail from Worthington Hills Park to Clubview Boulevard, as approved by Ordinance 1573-2019. During construction, additional drainage structures, native tree and shrub plantings, and concrete curbs were identified as needed, requiring an additional $28,893.28 in funding. Of note, The Ohio Department of Transportation (ODOT) provided Recreation and Parks with a $250,000.00 grant towards the total construction costs of this project. With this modification, the total costs of the project for Recreation and Parks will be $74,227.63 of the $324,227.63 total.

 

The Olentangy Trail is Central Ohio’s most heavily used greenway trail.  Recent trail count data shows over 4 million trail miles per year are traveled on this path. The Worthington Hills trail extension was completed and opened in June of 2020.  Since then, thousands of users have used the extension for access to and from the 14 mile regional trail.

 

Principal Parties:

Columbus Asphalt Paving, Inc.

1196 Technology Drive

Gahanna, OH 43230                                                   

Kevin Power (614) 759-9800                                  

Contract Compliance Number, Tax ID: 004394, 31-0857095

Contract Compliance Expiration Date: November 4, 2021

 

Emergency Justification: Emergency action is requested as the ODOT grant funding schedule for this project asks that grant reimbursement requests be submitted by the end of July 2021.

 

Benefits to the Public: Cycling, walking, running, and active trail uses provide highly recognized year round benefits to urban lifestyles. Access to trails and to key destinations is one of the top rated active transportation priorities noted by Columbus residents.

 

Community Input/Issues: Involvement was performed with the local residents, the Far Northwest Community, and business owners during the design process.  The Community was provided alternatives and best practices for safely integrating trail users into a busy commercial area fronted by a high traffic roadway. The final design reflected input from all stakeholders input on the connection and route of the project.

 

Area(s) Affected: Far Northwest (31) - All Columbus and regional trail users will benefit from these improvements

 

Master Plan Relation: This project supports the department’s Master Plan by improving access to trails and greenways corridors. It provides safe east/west connections for nearby neighborhoods to the regional trail network.

 

Fiscal Impact: The expenditure of $295,334.35 was legislated for the Olentangy Trail - Worthington Hills Extension Project by Ordinance 1573-2019. This ordinance will provide funding that will modify the previously authorized amount by $28,893.28. $28,893.28 is budgeted and available from within the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract modification. The aggregate total amount authorized, including this modification, is $324,227.63.

 

Title

 

To authorize the Director of Recreation and Parks to modify an existing contract with Columbus Asphalt Paving for the Olentangy Trail - Worthington Hills Extension Project; to authorize the transfer of $28,893.28 within the Recreation and Parks Voted Bond Fund, to authorize the amendment of the 2020 Capital Improvements Budget; to authorize the expenditure of $28,893.28 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($28,893.28)

 

Body

 

WHEREAS, it is necessary to authorize the Director of the Recreation and Parks to modify an existing contract with Columbus Asphalt Paving for the Olentangy Trail - Worthington Hills Extension Project; and

 

WHEREAS, it is necessary to authorize the transfer of $28,893.28 within the Recreation and Parks Voted Bond Fund 7702; and

 

WHEREAS, it is necessary to authorize the amendment of the 2020 Capital Improvements Budget Ordinance 2521-2020 in order to provide sufficient budget authority for this and future projects; and

 

WHEREAS, it is necessary to authorize the expenditure of $28,893.28 from the Recreation and Parks Voted Bond Fund 7702; and

 

WHEREAS, an emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to modify this contract as the ODOT grant funding schedule for this project asks that grant reimbursement requests be submitted by the end of July 2021, all for the preservation of the public health, peace, property, safety, and welfare and, NOW, THEREFORE

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1. That the Director of Recreation and Parks be and is hereby authorized to modify an existing contract with Columbus Asphalt Paving for the Olentangy Trail - Worthington Hills Extension Project.

 

SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.

 

SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.

 

SECTION 5. That the transfer of $28,893.28 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Bond Fund 7702 per the account codes in the attachment to this ordinance.

 

SECTION 6. That the 2020 Capital Improvements Budget Ordinance 2521-2020 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects.

Fund / Project / Project Name / Current / Change / Amended

 

Fund 7702; P512000-100000; New Development - Misc. (SIT Supported); $3,270,112 / ($28,893) / $3,241,219

 

Fund 7702; P510912-512000; Olentangy Trail - Worthington Hills Extension - Grant Match (SIT Supported) / $0 / $28,893 / $28,893

 

SECTION 7. For the purpose stated in Section 1, the expenditure of $28,893.28 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance. 

SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof,, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.