City of Columbus - File #: 1840-2021

• File #: 1840-2021
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/29/2021
• In control: Technology Committee
• On agenda: 7/26/2021
• Final action: 7/28/2021
• Title: To appropriate $1,000,000.00 within the Special Income Tax Fund; to authorize the Director of Finance and Management, on behalf of the Department of Technology and various city agencies, to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract/ Purchase Agreement for the purchase of new and replacement of desktop computers, computer related products, and equipment from three pre-established universal term contracts/purchase agreements with Brown Enterprise Solutions, LLC and Softchoice, LLC; to authorize a transfer within the general fund; to also authorize the Director of Finance and Management, on behalf of the Department of Technology and various city agencies, to establish a purchase order with Arc Acquistion US Inc. utilizing a State Term Contract; to authorize the expenditure of $485,000.00 from the Department of Technology, Information Services Division, Information Services Operating Fund; to authorize the expenditu...

Date	Ver.	Action By	Action	Result
7/28/2021	1	CITY CLERK	Attest
7/27/2021	1	MAYOR	Signed
7/26/2021	1	Columbus City Council	Approved	Pass
7/26/2021	1	COUNCIL PRESIDENT	Signed

Explanation
This legislation authorizes the Director of Finance and Management on behalf of the Department of Technology (DoT) and various city agencies to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for the replacement of desktop computers, computer related products, and equipment, and also authorizes the appropriation of $1,000,000.00 from the unappropriated balance of the special income tax fund, the expenditure of $485,000.00 from various funds within the Department of Technology, and finally the expenditure of $21,507.98 from the Division of Fire's general fund budget. The total amount of funding being requested via this ordinance/legislation is $1,506,507.98.

These purchases will be made from the following pre-established universal term contracts/purchase agreements (PA’s):

· PA003347-Brown Enterprise Solutions, LLC: Dell Computers and accessories
· PA003352-Softchoice, LLC: Dell Computers and accessories
· PA003354-Softchoice, LLC: HP Computers and accessories
- The above listed purchase agreements expire December 31, 2021


This ordinance will also authorize the Director of Finance and Management , on behalf of the Department of Technology and various city agencies to establish a purchase order for the replacement of desktop computers, computer related products, and equipment with Arc Acquisition US, Inc. through the utilization of State of Ohio, State Term Schedule contract STS033, # 534604, with an expiration date of 9/26/2024.

The desktop computers, printers, servers, and computer related products and equipment being replaced are outdated and/or obsolete. The computer equipment being replaced is used for the operation of applications that are vital to the daily operations of the City of Columbus. Replacement of these computers is crucial for continued efficiency so that the City of Columbus can access applications critical to daily operations.

FISCAL I...