Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Columbus Asphalt Paving, Inc. for pavement restoration at Fire Station 15 located at 1800 E. Livingston Avenue. This project will restore the driveway and parking lot pavement. The project scope includes concrete pavement replacement, storm sewer upgrades, and restriping.
The Department of Finance and Management, Office of Construction Management, solicited bids which were formally advertised. On June 24, 2021 the city received two (2) response (0 AS1, 0 FBE, 0 MBE,) as follows:
|
Company |
City |
FBE/MBE |
Amount of Bid |
|
Newcomer Concrete Services, Inc. |
Norwalk |
EBOCC |
Withdrawn |
|
Columbus Asphalt Paving, Inc. |
Gahanna |
EBOCC |
$2,044,165.00 |
Newcomer Concrete Services, Inc. had a low base bid of $1,197,000.00. Due to errors and omissions on their bid, Newcomer Concrete Services, Inc. has voluntarily withdrawn their bid from consideration.
Columbus Asphalt Paving, Inc. submitted a bid of $2,044,165.00. This bid was processed to allow for alternate cost proposals. Alternate cost proposals provide a base bid amount along with project add-ons that can be chosen by the City which allows for flexibility in terms of selecting a proposal that meets budgetary and timing constraints. The full bid was over budget, however, so the Office of Construction Management will accept the competitive base bid only for the alternate submitted for Fire Station 15 of 1-$265,000, Allowance 2-$10,000.00 and contingency of $50,000.00. The Office of Construction Management therefore recommends the bid award be made to the lowest, responsive and responsible bidder, Columbus Asphalt Paving, Inc.
Columbus Asphalt Paving, Inc. Contract Compliance No. 31-0857095, expiration date November 4, 2021.
Emergency action is requested so that the construction work can be completed prior to the asphalt plants closing in November.
Fiscal Impact: This legislation authorizes an expenditure of $325,000.00 from the Public Safety Voted Bond Fund with Columbus Asphalt Paving, Inc., for the restoration of the driveway and parking lot at the Fire Station 15 at 1800 E Livingston Avenue. These funds are budgeted within the Public Safety capital budget.
Title
To authorize the Director of Finance and Management to enter into a contract on behalf of the Office of Construction Management with Columbus Asphalt Paving, Inc. for the restoration of the driveway and parking lot at Fire Station 15; to authorize the expenditure of $325,000.00 from the Public Safety Voted Bond Fund; and to declare an emergency. ($325,000.00)
Body
WHEREAS, the Finance and Management Department, Office of Construction Management, desires to enter into a contract for the restoration of the driveway and parking lot at the Fire Station 15 located at 1800 E Livingston Avenue; and
WHEREAS, the Office of Construction Management solicited formal bids for the restoration of the driveway and parking lot at the Fire Station 15 located at 1800 E Livingston Avenue; and
WHEREAS, Columbus Asphalt Paving, Inc. was deemed the sole responsive, and best bidder; and
WHEREAS, it is necessary to authorize the expenditure of $325,000.00 from the Public Safety Voted Bond Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Director of Finance and Management to enter into a contract with Columbus Asphalt Paving, Inc. for the restoration of the driveway and parking lot at the Fire Station 15 located at 1800 E Livingston Avenue so that the construction work can be completed prior to the asphalt plants closing in November, thereby, preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction Management with Columbus Asphalt Paving, Inc. for the restoration of the driveway and parking lot at Fire Station 15 located at 1800 E Livingston Avenue.
SECTION 2. That the expenditure of $325,000.00 or so much thereof that may be necessary in regards to the action authorized in SECTION 1, is hereby authorized in the Safety Voted Bond Fund, Fund 7701 in Object Class 06 - Capital Outlay per the account codes in the attachment to this ordinance.
SECTION 3. That the monies in the foregoing sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.