Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to modify and increase an existing contract with G&G Concrete Construction, LLC for the Resurfacing - 2020 Rehabilitation project in an amount up to $300,000.00.
Ordinance 0274-2021 authorized the Director of Public Service to enter into a contract with G&G Concrete Construction, LLC for the construction of the Resurfacing - 2020 Rehabilitation project and to provide for construction administration and inspection services.
The work performed to date for this project consists of brick repairs to existing roadways, removing the old concrete base and installing new concrete and placing brick to match the current roadway brick, roads completed are Nationwide Blvd, Terrace Avenue, Hamlet Street, Henry Street, and Stimmel Street. They have also been performing concrete roadway repairs consisting of removal of concrete, install new concrete, and restoration work, roads completed Currency Drive, Spruce Street, Reliance Street, and Sawtooth Lane.
The work for modification 1 includes reconstructing the remaining asphalt pavement between Rich Street and Cherry Street on Wall Street to brick pavers, replacing concrete sidewalk and replacing existing concrete curb with granite curb. Lighting will be installed for this segment and pavement grade adjustment will be made at the intersection of Rich Street and Wall Street.
The original contract amount, no inspection: $1,341,327.93 (PO262817, Ord. 0274-2021)
The total of Modification No. 1, no inspection: $ 300,000.00 (This Ordinance)
The contract amount including all modifications: $1,641,327.93
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against G&G Concrete Construction, LLC.
2. UNPLANNED MODIFICATION
This is an unplanned modification that is necessary due to reconstructing this section of Wall Street and it was not in the original plan scope for the Concrete and Brick Rehabilitation project. This work had been planned by Development for over 5 years, and the delayed completion of adjacent development delayed advertising this project. The adjacent project (Otto Beatty) completed its building construction, but cannot complete its E plan right of way improvements without the completion of this Wall Street work as it incorporated grade changes that were designed for. If the work were to be bid out, it could not be accomplished in the timeframe that constructs Wall Street in 2021 and would delay other projects in the area.
3. CONTRACT COMPLIANCE
The contract compliance number for G&G Concrete Construction, LLC is CC023297 and expires 1/30/2022.
4. Pre-Qualification Status
G&G Concrete Construction, LLC and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
5. FISCAL IMPACT
Funds in the amount of $300,000.00 are available for this project in Fund 7704, the Streets and Highways Bond Fund. An amendment to the 2020 Capital Improvement Budget and a transfer of cash and appropriation is required to establish sufficient budget authority for the project.
6. EMERGENCY DESIGNATION
Emergency action is requested to prevent unnecessary delays in the completion of modification 1 for the Resurfacing - 2020 Rehabilitation project to facilitate the completion of planned improvements in a timely manner, to ensure the safety of the traveling public.
Title
To amend the 2020 Capital Improvements Budget; to authorize the transfer of cash and appropriation between projects within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into a contract modification with G&G Concrete Construction, LLC in connection with the Resurfacing - 2020 Rehabilitation project; to authorize the expenditure of up to $300,000.00 from the Streets and Highways Bond Fund; and to declare an emergency. ($300,000.00)
Body
WHEREAS, contract no. PO262817 with G&G Concrete Construction, LLC, in the amount of $1,341,327.93, was authorized by ordinance no. 0274-2021; and
WHEREAS, it has become necessary to modify the contract in an amount up to $300,000.00 for the purpose of performing additional construction work in the Resurfacing - 2020 Rehabilitation project; and
WHEREAS, it is necessary to provide for contract payment for that project; and
WHEREAS, it is necessary to amend the 2020 Capital Improvement Budget to align funding for project expenditures; and
WHEREAS, a transfer of appropriation and cash is necessary; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into a contract modification with G&G Concrete Construction, LLC in order to prevent delays in the construction schedule and to ensure the safety of the traveling public thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2020 Capital Improvements Budget authorized by Ordinance 2521-2020 be amended to establish sufficient authority for this project:
Fund / Project / Project Name / Current C.I.B. / Amendment Amount / C.I.B. as Amended
7704 / P530303-100000 / Housing Initiatives - Roadway (Voted 2019 SIT Supported) / $800,000.00 / ($300,000.00) / $500,000.00
7704 / P530282-952020 / Resurfacing - 2020 Rehabilitation (Voted 2019 SIT Supported) / $1,347,916 / $300,000.00 / $1,647,916.00
SECTION 2. That the transfer of $300,000.00 or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Design and Construction), Project P530303-100000 (Housing Initiatives - Roadway), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), P530282-952020 (Resurfacing - 2020 Rehabilitation), Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Service be and hereby is authorized to enter into a contract modification with G&G Concrete Construction, LLC at 2849 Switzer Ave., Columbus, OH 43219, for the Resurfacing - 2020 Rehabilitation project in the amount of $300,000.00, or so much thereof as may be needed, in accordance with the plans and specifications on file in the Department of Public Service, which are hereby approved.
SECTION 4. That the expenditure of $300,000.00 or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P530303-100000 (Housing Initiatives - Roadway), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.