Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Proline Electric, Inc. for the 2021 CDBG Sports Court Lighting Project. The contract amount is $421,460.00, with a contingency of $40,000.00, for a total of $461,460.00 being authorized for this project by this ordinance.
The funding from the Community Development Block Grant (CDBG) Program has made the 2021 CDBG Sports Court Lighting Project possible. This project seeks to enhance programming opportunities and meet the needs of the community by providing lighting on sports courts at two locations. Scioto Southlands Park will receive lighting on tennis and basketball courts. Marion Franklin Park will receive lighting on tennis and pickleball courts. We have had many requests from the public for improved lighting at these locations. The installation of new LED sports court lighting will improve safety and visibility in the area when in operation. The project is anticipated to start in the Summer of 2021 and be completed in November of 2021.
Vendor Bid/Proposal Submissions (ODI designation status):
Proposals were originally advertised through Vendor Services and Bid Express, in accordance with City Code Section 329, on June 1, 2021 and received by the Recreation and Parks Department on June 22, 2021. This project was also picked up by various local and regional plan rooms and distributed to their membership. Bids were received from the following companies:
Base Bids (before alternates/allowances added to total):
Proline Electric, Inc. (MAJ): $382,965.00
After reviewing the bids that were submitted, it was determined that Proline Electric. was the lowest and most responsive bidder. Proline Electric. and all proposed subcontractors have met code requirements with respect to prequalification, pursuant to relevant sections of Columbus City Code Chapter 329.
Principal Parties:
Proline Electric, Inc.
1755 Victor Rd NW, Lancaster, OH 43130
Mark Gawell, (740) 687-4571
Contract Compliance Number, Tax ID: 005491, 31-1487377
Contract Compliance Expiration Date: December 28, 2022
Emergency Justification: Emergency action is requested so that the work can begin in the Summer of 2021 and paid out by November 2021 in order to meet the CDBG funding obligations.
Benefits to the Public: This project will expand the hours of use at these courts and increase programming opportunities. In addition, this project will enhance the quality of these sports courts, providing quality and equitable recreational opportunities in the parks.
Community Input/Issues: We have had many requests from the public for improved lighting to expand the programming opportunities of the sport courts at these locations.
Area(s) Affected: Far South (64)
Master Plan Relation: This project supports the Recreation and Parks Departments’ Master Plan by maximizing the use of existing recreational facilities for enhanced programming and offerings. Additionally, providing this lighting will create a safer environment for the user, while using very low energy LED lamps for the sports court lighting.
Fiscal Impact: $461,460.00 is budgeted and available from within the CDBG Fund 2248 to meet the financial obligations of this contract.
Title
To authorize the Director of Recreation and Parks to enter into contract with Proline Electric, Inc. for the 2021 CDBG Sports Court Lighting Project; to authorize the appropriation of $461,460.00 within the CDBG Fund in accordance with the 2021 Amended Annual Action Plan; to authorize the expenditure of $461,460.00 from the CDBG Fund; and to declare an emergency. ($461,460.00)
Body
WHEREAS, it is necessary to authorize the Director of the Recreation and Parks to enter into contract with Proline Electric, Inc. for the 2021 CDBG Sports Court Lighting Project; and
WHEREAS, it is necessary to authorize the appropriation of $461,460.00 within the CDBG Fund 2248 and in accordance with the 2021 Amended Annual Action Plan; and
WHEREAS, it is necessary to authorize the expenditure of $461,460.00 from the CDBG Fund 2248; and
WHEREAS, an emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to enter into contract with Proline Electric. so that the work can begin immediately and be paid out by November of 2021 in order to meet the CDBG funding obligations, all for the preservation of the public health, peace, property, safety, and welfare and, NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized to enter into contract with Proline Electric, Inc. for the 2021 CDBG Sports Court Lighting Project.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the appropriation of $461,460.00 is authorized within the CDBG Fund 2248 per the accounting codes in the attachment to this ordinance and in accordance with the 2021 Amended Annual Action Plan.
SECTION 6. For the purpose stated in Section 1, the expenditure of $461,460.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the CDBG Fund 2248 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof,, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.