Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Midstates Recreation for the 2021 CDBG Playground Improvements - Phase 2 Project. The contract amount is $494,758.00, with a contingency of $65,642.00, for a total of $560,400.00 being authorized by this ordinance.
The 2021 CDBG Playground Improvements - Phase 2 Project is focused upon providing safe and accessible play opportunities for children throughout the City. This Phase will replace two playgrounds at Livingston and Smith Road Parks. All of the playgrounds being replaced are over 20 years old and beyond their service life. These worn playgrounds will be replaced with new playgrounds that exceed current accessibility standards with updated rubberized safety surfacing. In addition, storm drainage equipment will be installed to address flooding. The project is anticipated to start in the Summer of 2021 and be completed in November of 2021.
Vendor Bid/Proposal Submissions (ODI designation status):
Proposals were advertised through Vendor Services and Bid Express, in accordance with City Code Section 329, on May 22, 2021 and received by the Recreation and Parks Department on June 9, 2021. This project was also picked up by various local and regional plan rooms and distributed to their membership. Bids were received from the following companies:
Base Bids (before additional rubberized surface added to total):
Midstates Recreation (MAJ): $328,212.00
Snider Recreation, Inc. (MAJ): $400,000.00
DWA Recreation (MAJ): $471,346.71
After reviewing the bids that were submitted, it was determined that Midstates Recreation was the lowest and most responsive bidder. Midstates Recreation and all proposed subcontractors have met code requirements with respect to prequalification, pursuant to relevant sections of Columbus City Code Chapter 329.
Principal Parties:
Midstates Recreation
1279 Hazelton, Etna Road SW, Pataskala, Ohio 43062
John Hobson, (614) 855-3790
Contract Compliance Number, Tax ID: 000552, 11-3732875
Contract Compliance Expiration Date: April 8, 2021 (renewal in progress)
Emergency Justification: Emergency action is requested so that the work can begin in the Summer of 2021 and paid out by November 2021 in order to meet the CDBG funding obligations. There is also a limited window of time for weather sensitive items such as hard surfaces and rubberized safety surface installation.
Benefits to the Public: Safe and accessible playgrounds are one of the core priorities of the Recreation and Parks Department. The Department monitors the life span of play spaces routinely to make sure that safe, quality equipment is provided to the public. The Livingston Park playground will be a universally accessible playground to provide more inclusive play.
Community Input/Issues: There have been community requests, directly from residents, to provide more up to date equipment that allow for more physical development and socialization. Playground improvements have also been discussed at Area Commission meetings.
Area(s) Affected: Livingston Avenue Area (62), South Side (63)
Master Plan Relation: This project supports the Recreation and Parks Departments’ Master Plan by providing one of the top needs of the community, which are improvements to neighborhood parks that provide opportunities for fitness and wellness.
Fiscal Impact: $560,400.00 is budgeted and available from within the CDBG Fund 2248 to meet the financial obligations of this contract.
Title
To authorize the Director of Recreation and Parks to enter into contract with Midstates Recreation for the 2021 CDBG Playground Improvements - Phase 2 Project; to authorize the appropriation of $560,400.00 within the CDBG Fund in accordance with the 2021 Amended Annual Action Plan; to authorize the expenditure of $560,400.00 from the CDBG Fund; and to declare an emergency. ($560,400.00)
Body
WHEREAS, it is necessary to authorize the Director of the Recreation and Parks to enter into contract with Midstates Recreation for the 2021 CDBG Playground Improvements - Phase 2 Project; and
WHEREAS, it is necessary to authorize the appropriation of $560,400.00 within the CDBG Fund 2248 and in accordance with the 2021 Amended Annual Action Plan; and
WHEREAS, it is necessary to authorize the expenditure of $560,400.00 from the CDBG Fund 2248; and
WHEREAS, an emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to enter into contract with Midstates Recreation so the work can begin in Summer of 2021 and paid out by November of 2021 in order to meet the CDBG funding obligations, all for the preservation of the public health, peace, property, safety, and welfare and, NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized to enter into contract with Midstates Recreation for the 2021 CDBG Playground Improvements - Phase 2 Project.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the appropriation of $560,400.00 is authorized within the CDBG Fund 2248 per the accounting codes in the attachment to this ordinance and in accordance with the 2021 Amended Annual Action Plan.
SECTION 6. For the purpose stated in Section 1, the expenditure of $560,400.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the CDBG Fund 2248 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof,, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.