Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with RW Setterlin Building Company for the renovation of a Police and Fire Joint Wellness Center at 790 North Nelson Road. The purpose of the Police and Fire Joint Wellness Center is the renovation of a 6,000 square foot facility that will provide a judgment free facility for 1st Responders and their families to receive counseling and therapy.
The scope of work includes hazardous material removal and disposal, demolition, clearing, site-work and grading, landscaping, pavements and walks, utilities, concrete foundations, CMU / masonry walls, structural steel, carpentry, millwork, building insulation, sheet metal flashing, hollow metal doors and frames, wood doors, aluminum storefront and entrances, hardware, glazing, interior finishes, limited-area fire suppression, plumbing, furniture, fixtures, and equipment, lockers, Fire Protection, HVAC systems, electrical, communications, data, and security systems.
Formal bids were solicited and the City received three (3) bids (0 FBE, 0 MBE) on July 6, 2021 as follows:
|
Bidder/Consultant |
City |
FBE/MBE |
Amount of Bid |
|
R.W. Setterlin Building Company |
Columbus |
EBOCC |
$2,875,904.00 |
|
2k General |
Columbus |
EBOCC |
$2,888,350.00 |
|
Altman Construction |
Columbus |
EBOCC |
$3,067,251.00 |
The Office of Construction Management recommends the bid and award be made to the lowest, responsive, responsible, and best bidder, RW Setterlin Building Company.
RW Setterlin Building Company Contract Compliance No. 31-0836188, expiration date November 3, 2022.
Emergency action is requested to provide a facility for 1st Responders to receive counseling/therapy.
Fiscal Impact: This legislation authorizes an expenditure of $2,875,904.00 from the Safety Voted Bond Fund with RW Setterlin Building Company for the renovation of Police and Fire Joint Wellness Center at 790 N. Nelson Avenue.
Title
To authorize the Director of Finance and Management to enter into a contract on behalf of the Office of Construction Management with RW Setterlin Building Company for the renovation of the Police and Fire Joint Wellness Center; to authorize the expenditure of $2,875,904.00 from the Safety Voted Bond Fund; and to declare an emergency. ($2,875,904.00)
Body
WHEREAS, the Finance and Management Department, Office of Construction Management, desires to enter into a contract for the renovation of Police and Fire Joint Wellness Center at 790 N. Nelson Avenue; and
WHEREAS, formal bids were solicited by the Office of Construction Management and the City received three bids on July 6, 2021; and
WHEREAS, RW Setterlin Building Company was deemed the lowest, responsive, and responsible bidder; and
WHEREAS, it is necessary to authorize the expenditure of $2,875,904.00 from the Safety Voted Bond Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Director of Finance and Management to enter into a contract with RW Setterlin Building Company for the renovation of the Police and Fire Joint Wellness Center at 790 N. Nelson Avenue all for the preservation of the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction Management with RW Setterlin Building Company for the renovation of the Police and Fire Joint Wellness Center at 790 N. Nelson Avenue.
SECTION 2. That the expenditure of $2,875,904.00, or so much thereof as may be needed, is hereby authorized in Fund 7701 (Safety Voted Bond Fund), in Dept-Div 4550, P330067-100000 (Police and Fire Wellness Center), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 3. That the monies in the foregoing sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.