Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to establish a purchase order with B&B Sealing LLC, dba Duraseal in the amount of $56,000.00 for the purpose of pavement coating and sealing at the Fleet Management facility located at 4211 Groves Road, per the results of bid RFQ018486. This bid was processed in accordance with the competitive bidding provisions of Columbus City Code. Two bids were received and opened for RFQ018486 on May 13, 2021 as follows:
B&B Sealing LLC, dba Duraseal, (CC#: 20-8568004; Expires 7/1/2023, MAJ) $56,000.00
Pavement Protectors Inc, dba M&D Blacktop, (CC#: 21-1121599) $60,480.00
The Finance and Management Department therefore recommends the bid be awarded to B&B Sealing LLC, dba Duraseal, as the lowest, most responsive, and responsible bidder.
B&B Sealing LLC, dba Duraseal. Vendor #001553, Certification EBO_CC, non MBE/FBE
FISCAL IMPACT: This ordinance authorizes an expenditure of $56,000.00 from the Fleet Management Fund, with B&B Sealing LLC, dba Duraseal for pavement coating and sealing at the Fleet Management facility located at 4211 Groves Road. In 2019, the Fleet Management Division expended $67,600.00 for coating and sealing services.
Title
To authorize the Finance and Management Director, on behalf of the Fleet Management Division to establish a contract with B&B Sealing LLC, dba Duraseal for pavement coating and sealing at the Fleet Management facility; and to authorize the expenditure of $56,000.00 from the Fleet Management Fund. ($56,000.00)
Body
WHEREAS, a need exists for parking lot sealant services for Fleet Management, 4211 Groves Rd parking lot; and
WHEREAS, the Fleet Management Division advertised and solicited formal bids pursuant to RFQ018486 and opened responses on May 13, 2021 and selected the lowest responsive, responsible and best bidder, B&B Sealing LLC, dba Duraseal, and
WHEREAS, the expenditure of $56,000.00 from the Fleet Management Fund is hereby authorized; and
WHEREAS, this contract with B&B Sealing LLC, dba Duraseal shall be awarded at the earliest period allowed by law; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director, on behalf of the Fleet Management Division, is hereby authorized to enter into contract with B&B Sealing LLC, dba Duraseal for pavement coating and sealing at the Fleet Management facility.
SECTION 2. That the expenditure of $56,000.00, or so much thereof as may be necessary in regard to the action authorized in Section 1, be and is hereby authorized from Fund 5200 (Fleet Management Fund); Department - Division 4505, Object Class 03; per the accounting codes in the attachment to this ordinance.
See Attached File: Ord 1923-2021 Legislation Template.xls
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.