Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to modify a contract, on behalf of the Facilities Management Division, with SGI Matrix, LLC., for the purpose of providing for emergency repairs to doors located on the 2nd floor of City Hall, 90 West Broad Street.
SGI Matrix provides both the access control hardware (panels and card readers) as well as the software to monitor, control access, and secure facilities under the purview of the Facilities Management Division. SGI Matrix maintains installation personnel to provide final hook up, testing, and certification of all facility access security equipment. SGI Matrix is the sole source for final installation and certification of said equipment. Therefore, due to the nature of the security software and compatibility of existing security equipment, it is in the best interest of the City to modify the contract with SGI Matrix in accordance with the sole source procurement provisions of Columbus City Codes.
Therefore, due to the nature of the security software and compatibility of existing security equipment, it is in the best interest of the City to modify the contract with SGI Matrix.
SGI Matrix, LLC., Contract Compliance No. 81-3876225, expiration date March 3, 2023.
Fiscal Impact: This legislation authorizes an expenditure of $30,000.00 from the General Fund with SGI Matrix, LLC., for the purpose of providing for emergency repairs to doors located on the 2nd floor of City Hall, 90 West Broad Street.
Title
To authorize the Director of Finance and Management to modify a contract with SGI Matrix, LLC., for the purpose of providing for emergency repairs to doors located on the 2nd floor of City Hall, 90 West Broad Street; and to authorize an expenditure of $30,000.00 from the general fund. ($30,000.00)
Body
WHEREAS, Ordinance No. 2849-2020, passed by City Council, December 17, 2020, authorized the original contract with SGI Matrix, LLC., and;
WHEREAS, the Facilities Management Division is in need of modifying a contract with SGI Matrix, LLC., for the purpose of providing for emergency repairs to doors located on the 2nd floor of City Hall, 90 West Broad Street; and
WHEREAS, this contract provides for the parts, service and maintenance of all access control products under the Frontier Security brand including, but not limited to, badge readers, reader control modules, serial boards, reader distribution panels, matrix subsystem gateways, door controllers, building controller items and all associated connections; and
WHEREAS, the contract also provides for the repair/replacement and servicing of all accessible components and devices, emergency service calls and 24 hours a day, 7 days a week telephone support, panel and peripheral component replacement for the various electronic systems; and
WHEREAS, due to the nature of the security software and compatibility of existing security equipment, it is in the best interest of the City to modify the contract with SGI Matrix in accordance with the sole source procurement provisions of Columbus City Codes; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Finance and Management to authorize the Director of Finance and Management to modify a contract with SGI Matrix, LLC., for the purpose of providing emergency repairs to doors located on the 2nd floor of City Hall, 90 West Broad Street; and; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to modify a contract with SGI Matrix, LLC., for the purpose of providing for emergency repairs to doors located on the 2nd floor of City Hall, 90 West Broad Street.
SECTION 2. That the expenditure of $30,000.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, is hereby authorized in the general fund 1000, in Object Class 03 - Contractual Services per the accounting codes in the attachment to this ordinance.
SECTION 3. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That this contract is modified in accordance with the sole source provisions of Chapter 329 of the Columbus City Codes.
SECTION 7. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.