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File #: 2103-2021    Version: 1
Type: Ordinance Status: Passed
File created: 7/22/2021 In control: Finance Committee
On agenda: 9/20/2021 Final action: 9/23/2021
Title: To authorize the Finance and Management Director, on behalf of the Fleet Management Division to enter into contract with SCA of Ohio, LLC. for the purchase of three (3) Riding Floor Scrubbers; to amend the 2020 Capital Improvement Budget; to authorize the transfer of funds between projects within the Fleet Management Capital Fund; and to authorize the expenditure of $81,450.00 from the Fleet Management Capital Fund.($81,450.00)
Attachments: 1. Ord 2103-2021 Legislation Template
Explanation

BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into contract with SCA of Ohio, LLC. for the purchase of three (3) riding floor scrubbers. This equipment will be used to clean the interior parking and vehicle garages at the Fleet Management facility.

Formal bids were solicited via RFQ018938 and the City received two (2) bids on July 9, 2021 as follows:

SCA of Ohio, LLC (vendor# 032129; CC#: CC032129; exp. 4/7/22 MAJ): $81,450.00
Staples Business Advantage (vendor# 000241; CC#: 04-3390816; exp. 6/22/23 MAJ): $77,514.12

The bid from Staples has been deemed nonresponsive due to the quoted model not fully meeting the specifications. The model bid by Staples Business Advantage exceeded the maximum frame width specified and did not meet the minimum horsepower specified for the vacuum motor or drive motor. Therefore, the Fleet Management Division recommends the bid award be made to the lowest, responsive, and responsible bidder, SCA of Ohio, LLC.

SCA of Ohio, LLC vendor# 032129; CC#: CC032129; Expires 4/7/2022

FISCAL IMPACT: This ordinance authorizes an expenditure of $81,450.00 from the Fleet Management Capital Fund with SCA of Ohio, LLC for the purchase of three riding floor scrubbers. The ordinance also authorizes the transfer of funds between projects within the Fleet Management Capital Fund and an amendment to the 2020 Capital Improvement Budget. The Fleet Management Division budgeted $400,000 for capital funded projects. In 2019 $278,701.00 was expended for capital funded projects.


Title

To authorize the Finance and Management Director, on behalf of the Fleet Management Division to enter into contract with SCA of Ohio, LLC. for the purchase of three (3) Riding Floor Scrubbers; to amend the 2020 Capital Improvement Budget; to authorize the transfer of funds between projects within the Fleet Management Capital Fund; and to authorize the expenditure of $81,450.00 from the Fleet Management Capital Fund.($81,4...

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