Explanation
Background: Columbus Public Health, through PrimaryOne Health, operates a dental clinic located at 1180 East Main Street. The dental equipment used in ten (10) patient exam rooms, including but not limited to patient exam chairs, work lighting, dentist work chairs, dental assistant stools and operatory cabinets, is in poor condition, has exceeded its useful life, and is in need of immediate replacement. Formal bids were solicited via RFQ019064 for replacement of these items. The City received three (3) responses:
Henry Schein, Inc. $138,705.00
Benco Dental Supply Co. $126,939.14
Dental Health Products, Inc. $120,521.65
The lowest, responsive, responsible bidder, was Dental Health Products, Inc.
This legislation authorizes the Director of Finance and Management to appropriate and expend up to $120,521.65 from the Neighborhood Health Capital Reserve Fund and to enter into a contract with Dental Health Products, Inc. for the purchase of dental equipment to replace dental equipment that is in poor condition and has exceeded its useful life; and to declare an emergency.
Fiscal Impact: Funding for the purchase is available and shall be from the Neighborhood Health Capital Reserve Fund 7784 ($120,521.65).
Emergency Legislation: This legislation is deemed emergency in order to purchase the equipment as soon as possible so that patient comfort and safety is not compromised.
Title
To authorize the Director of Finance and Management to enter into a contract with Dental Health Products, Inc.; to appropriate and expend a total of $120,521.65 from the Neighborhood Health Capital Reserve Fund for the cost to purchase replacement dental equipment at 1180 East Main Street; and to declare an emergency ($120,521.65).
Body
WHEREAS, Columbus Public Health, through PrimaryOne Health, operates a dental clinic located at 1180 East Main Street, and
WHEREAS, the existing dental equipment including patient exam chairs, work lighting, dentist work chairs, dental assistant stools and operatory cabinets has exceeded its useful life and is in need of immediate replacement, and
WHEREAS, a formal bid procedure through the City’s Purchasing Office was conducted in order to determine the best vendor for this purchase; and
WHEREAS, an emergency exists in the usual daily operation of Columbus Public Health in that it is immediately necessary to authorize the expenditure of funds for the purchase of new dental equipment to allow the dental clinic to continue serving the community in a safe and comfortable manner and for the immediate preservation of the health, peace, property, safety and welfare; NOW, THEREFORE:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director, is hereby authorized to enter into contract with Dental Health Products, Inc. for the purchase of dental patient exam chairs, lighting, dentist and assistant work stools and other associated equipment to replace equipment that is in poor condition and has exceeded its useful life.
SECTION 2. That the appropriation and expenditure of $120,521.65, or so much thereof as may be necessary in regard to the action authorized in Section 1, be and is hereby authorized and approved per the accounting codes in the attachment to this ordinance. See Attached File: Ordinance 2118-2021 Funding Attachment.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes necessary to revise the funding source for all contract or contract modifications associated with this ordinance to ensure that this purchase is properly accounted for and recorded accurately on the City’s financial records.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance remaining for this project account to the unallocated balance account within the same fund upon receipt of proper notification from the Department of Finance and Management that the project has been completed and the monies are no longer required for this project.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after passage and approval by the Mayor, or ten (10) days after passage if the Mayor neither approves nor vetoes the same.