Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish one (1) Universal Term Contract (UTC) for the option to purchase Moist Clay and Glazes with Colorramics, LLC Dba Buckeye Ceramic Supply. The Recreation and Parks Department is the primary user for Moist Clay and Glazes. Moist Clay and Glazes are used in the Recreation Centers in the Recreation and Parks Department in the City of Columbus. The term of the proposed option contract would be approximately two (2) years, expiring July 31, 2023, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on June 17, 2021. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001670.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ018885). Two (2) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
Colorramics, LLC, Dba Buckeye Ceramic Supply., CC# 005589 expires 7/21/2023, All Items, $1.00
Total Estimated Annual Expenditure: $25,000, Department of Recreation and Parks the primary user.
Emergency Designation: The Finance and Management Department respectfully requests this legislation be considered an emergency ordinance to ensure a reliable supply of Moist Clay and Glazes for use by the Department of Recreation and Parks recreation centers.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001670. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a contract for the option to purchase Moist Clay and Glazes with Colorramics, LLC, dba Buckeye Ceramic Supply; to authorize the expenditure of $1.00 from General Budget Reservation BRPO001670; and to declare an emergency. ($1.00).
Body
WHEREAS, the Moist Clay and Glazes UTC will provide for ceramic materials for classes at the Department of Recreation and Parks facilities; and,
WHEREAS, the Purchasing Office advertised and solicited formal bids on June 17, 2021 and selected the overall lowest, responsive, responsible and best bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Recreation and Parks in that it is immediately necessary to authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Moist Clay and Glazes to ensure a reliable supply of Moist Clay and Glazes for use at the recreation centers, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following contract for the option to purchase Moist Clay and Glazes in accordance with Request for Quotation RFQ018885 for a term of approximately two (2) years, expiring July 31, 2023, with the option to renew for one (1) additional year, as follows:
Colorramics, LLC, Dba Buckeye Ceramic Supply, All Items, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001670 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.