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File #: 2138-2021    Version: 1
Type: Ordinance Status: Passed
File created: 7/30/2021 In control: Finance Committee
On agenda: 9/20/2021 Final action: 9/23/2021
Title: To authorize the Finance and Management Director, on behalf of the Fleet Management Division, to establish a purchase order with Leswego Corp., DBA Anglin Equipment CJM Solutions, for the purchase of one (1) set of mobile column lifts; to amend the 2020 Capital Improvement Budget; and to authorize the transfer within and the expenditure of $47,818.86 from the Fleet Management Capital Fund. ($47,818.86)
Attachments: 1. Ord 2138-2021 Legislation Template

Explanation

 

Background: This ordinance authorizes the Finance and Management Director to establish a purchase order with Leswego Corp. DBA Anglin Equipment CJM Solutions in the amount of $47,818.86 for the purchase of one (1) set of mobile column lifts per the results of bid RFQ019130.  The mobile lifts will be utilized by the Fleet Management Division to lift heavy duty trucks within the Fleet Management facility located on Morse Road.  This bid was processed in accordance with the competitive bidding provisions of Columbus City Code.  One response was received and opened for RFQ019130 on July 22, 2021 as follows:

 

Leswego Corp. DBA Anglin Equipment CJM Solutions, (CC#: 84-3558285, exp. 3/30/22, MAJ) $47,818.86

 

The Finance and Management Department therefore recommends the bid be awarded to Leswego Corp. DBA Anglin Equipment CJM Solutions, as the responsive and responsible bidder.

 

Leswego Corp. DBA Anglin Equipment CJM Solutions Vendor #032487, Certification EBO_CC, non MBE/FBE

 

Fiscal Impact: This ordinance authorizes an expenditure of $47,818.86 from the Fleet Management Capital Fund with Leswego Corp. DBA Anglin Equipment CJM Solutions for the purchase of one (1) set of mobile column lifts.  The ordinance also authorizes the transfer of funds between projects within the Fleet Management Capital Fund and an amendment to the CIB.  For 2020, the Fleet Management Division budgeted $400,000 for capital funded projects.  In 2019 $278,701.00 was expended for capital funded projects.

 

Title

 

To authorize the Finance and Management Director, on behalf of the Fleet Management Division, to establish a purchase order with Leswego Corp., DBA Anglin Equipment CJM Solutions, for the purchase of one (1) set of mobile column lifts; to amend the 2020 Capital Improvement Budget; and to authorize the transfer within and the expenditure of $47,818.86 from the Fleet Management Capital Fund. ($47,818.86)

 

Body

 

WHEREAS, the City has a need for the purchase of one (1) set of mobile column lifts for use at a Fleet Management Administration Building, and

 

WHEREAS, a formal bid (RFQ019130) was advertised on June 25, 2021, and

 

WHEREAS, the Finance and Management Department recommends a bid award to Leswego Corp. DBA Anglin Equipment CJM Solutions as the responsive and responsible bidder, and

 

WHEREAS, funding for this set of mobile column lifts is budgeted and available within the Fleet Management Capital Fund; and

 

WHEREAS, it is necessary to authorize the transfer within Fund 5205 - Fleet Management Capital Fund; and

 

WHEREAS, it is necessary to authorize an amendment to the 2020 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditure; and

 

WHEREAS, it has become necessary in the usual daily operation of the Department of Finance and Management, Fleet Management Division, to authorize the Director to establish a purchase order with Leswego Corp., DBA Anglin Equipment CJM Solutions, for the purchase of one (1) set of mobile column lifts; NOW, THEREFORE

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1. That the Finance and Management Director, on behalf of the Fleet Management Division, is hereby authorized to establish a purchase order with Leswego Corp., DBA Anglin Equipment CJM Solutions, for the purchase of one (1) set of mobile column lifts, as follows:

 

Request for Quotation RFQ0119130: Leswego Corp., DBA Anglin Equipment CJM Solutions, $47,818.86.

SECTION 2. That the transfer of $47,818.86 or so much thereof as may be needed, is hereby authorized between projects within Fund 5205 - Fleet Management Capital Fund, per the account codes in the attachment to this ordinance.

 

See Attached File: Ord 2138-2021 Legislation Template.xls

 

SECTION 3.  That the 2020 Capital Improvements Budget is hereby amended, in Fund 5205 - Fleet Management Capital Fund, as follows:

 

Project ID | Project Name | Current Authority | Revised Authority | Change

P550008-100000 (carryover) |Fleet Auction Pavilion | $453,050 | $405,231 | -$47,819

P550003-100000 (carryover) | Fleet Equipment Replacement | $0 | $47,819 | +$47,819

 

SECTION 4. That the expenditure of $47,818.86 or so much thereof as may be necessary, in regard to the actions authorized in Section 1 are hereby authorized and approved from the Fleet Management Capital Fund 5205, in Object Class 06 per the accounting codes in the attachment to the ordinance:

 

See Attached File: Ord 2138-2021 Legislation Template.xls

 

SECTION 5. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.

 

SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.

 

SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.

 

SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.