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File #: 2144-2021    Version: 1
Type: Ordinance Status: Passed
File created: 8/3/2021 In control: Public Service & Transportation Committee
On agenda: 9/13/2021 Final action: 9/16/2021
Title: To authorize the Finance and Management Director to enter into two (2) contracts for the option to purchase 3-Wheel and 4-Wheel Street Sweepers with Jack Doheny Companies and Northeast Sweepers & Rentals, Inc.; to authorize the expenditure of $2.00 from General Budget Reservation BRPO001670; and to declare an emergency. ($2.00).
Explanation

BACKGROUND: This legislation authorizes the Finance and Management Director to establish two (2) Universal Term Contracts (UTC) for the option to purchase 3-Wheel and 4-Wheel Street Sweepers for the Department of Public Service. The term of the proposed option contracts would be four (4) years, expiring December 31, 2024. These contracts will expedite the delivery of street sweepers, by establishing Universal Term Contracts for use by the Department of Public Service. The request for purchase of the 3-Wheel and 4-Wheel Street Sweepers used the best value competitive sealed proposal process (BVP) to award to the supplier that provided the relevant criteria specifically listed in the BVP and the lowest cost of other equipment as options for each unit.

Proposals were evaluated by a five (5) member committee, based upon various criteria including specification conformity and completeness of response, total cost of ownership and schedule and delivery resulting in an award recommendation to Northeast Sweepers & Rentals, Inc. and Jack Doheny Companies. In addition, the expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO001670.

BID INFORMATION: Request for Quote RFQ018203 was advertised and proposals were opened on May 6, 2021. Five (5) responses were received.

An evaluation committee consisting of four (4) representatives from the Department of Public Service and one (1) from Division of Fleet Management that provide technical expertise. Each member of the committee scored and ranked written proposals submitted by the offerors. All three offerors were invited to make oral presentations and then submitted pricing. After evaluating all offers and viewing three presentations, in compliance with Columbus City Code 329, the committee submitted final rankings.

Jack Doheny Companies and Northeast Sweepers & Rentals, Inc. received the highest scores, with 121.2 and 119.4 points of 130 points possible, respectively. Best Equip...

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