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File #: 2150-2021    Version: 1
Type: Ordinance Status: Passed
File created: 8/5/2021 In control: Technology Committee
On agenda: 9/13/2021 Final action: 9/16/2021
Title: To authorize the Director of the Department of Technology to renew an agreement with Columbus Fibernet, LLC (CFN) for fiber optic cable maintenance services for the CFN fiber duct system in support of the City’s fiber optic infrastructure; to authorize the expenditure of $72, 917.54 from the Department of Technology, Information Services Division, Information Services Operating Fund, and to declare an emergency. ($72,917.54)
Attachments: 1. 2150-2021EXP, 2. CFN_CityofColumbus_Yr12_Estimate_030321
Explanation
This ordinance authorizes the Director of the Department of Technology to renew an agreement with Columbus Fibernet LLC for fiber optic cable maintenance services in the amount of $72,917.54, with a coverage term period from October 21, 2021 through October 20, 2022 for the CFN fiber duct system, in support of the City’s fiber optic infrastructure. The original agreement (EL010409) and (EL011025) was authorized by ordinances 1296-2009, passed October 5, 2009, and 1327-2010, passed October 4, 2010. These ordinances authorized the city to acquire a portion of the conduit system known as Fibernet, which at that time consisted of one (1) point nine inch (1.9") duct with ninety six (96) strand single mode installed fiber. This ordinance authorizes year thirteen (13) of a twenty (20) year agreement, authorized by above-mentioned 1296-2009. At the time of purchase, maintenance fees were waived for a period of five years. Starting in 2015, however, contract terms for scheduled annual maintenance (with an annual maintenance fee) was authorized. These terms are as follows:

“Section 9.1 references: "Scheduled Maintenance Seller shall use commercially reasonable methods to maintain the Property in a secure and good condition. Such routine maintenance (“Scheduled Maintenance”) shall include, but is not limited to, locating and marking the Property and pumping, venting, air quality testing, and proofing the Property when necessary. Buyer shall pay to Seller for Seller’s services under this Section 9.1, an amount equal to $0.19 (cents) a year per foot of conduit owned by Buyer (the “Maintenance Fee”) for the period commencing 5 years from the Closing date and continuing thereafter for a period of 12 months (“Initial Term”). The first 5 years of this contract the fees will be waived. After the Initial Term expires, the Maintenance Fee shall increase annually by the change in CPI. This fee shall continue for so long as Seller is providing Scheduled Maintenance ...

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